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Executive Assistant

Posted by
City Harvest
|
New York, NY

City Harvest


New
|
Published 2 days ago

February 23, 2021
February 23, 2021

City Harvest is New York's first and largest food rescue organization, helping to feed millions of New Yorkers who struggle to put meals on their tables. This year, we will rescue 118 million pounds of fresh, nutritious food and deliver it-free of charge-to more than 400 food pantries, soup kitchens, community partners, and our own mobile markets across the five boroughs. We work alongside our community partners to boost community capacity, expand nutrition education, and strengthen local food systems. For more than 35 years, City Harvest has always been there to feed our city-one day, one meal, one New Yorker at a time. To learn more, please visit www.cityharvest.org.

Overview:

The Executive Assistant is responsible for providing a wide range of administrative support, organizational assistance, and project management in support of the Chief Executive Officer (CEO) and Chief Human Resources Officer (CHRO)

PRIMARY RESPONSIBILITIES:

·      Seamlessly manage complex schedules of internal and external meetings for the CEO and CHRO.

·      With the Executive Assistant & Board Liaison, support the facilitation and execution of internal meetings and other important meetings with external stakeholders, including collecting and drafting agendas, coordinating catering, supplies, and multi-media; preparing PowerPoint presentations, and drafting minutes.

·      Compile and process expense reports for the CEO and CHRO in a timely and accurate fashion.

·      Serve as the administrative support for the Human Resources Department’s Diversity & Inclusion initiatives by scheduling meetings, liaising with staff leadership, processing consultant invoices, and planning events.

·      Draft electronic and written correspondence with a high level of discretion and accuracy necessary to maintain relationships with Board members, major donors, and other external shareholders. Receive and direct telephone communication for the CEO and CHRO, prioritizing the importance of contacts.

·      Support the Executive Assistant & Board Liaison in special projects for the Board of Directors, including annual reporting, new Board member orientations, creating other resource materials, and planning Board and alumni events.

SECONDARY RESPONSIBILITIES:

·      Maintain a high level of knowledge of all departments’ functions and activities in order to respond to internal and external inquiries and requests for information and departmental support for both the Executive Office and the Finance Department.

·      Other special projects and assignments as directed.

 REQUIREMENTS:

·      Bachelor’s Degree

·      Experience: 5+ years’ experience as an Administrative Assistant with roles increasing in scope and complexity including 2 + years of successfully supporting high-level executive leaders of a department or an organization.

·      Computer Skills: Outstanding skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); eager and capable of learning software.

 Critical Skills:

·      Outstanding project management skills, excellent in managing shifting timelines and priorities, able to accurately and thoroughly follow-through, able to manage multiple projects and meet deadlines.

·      Results-oriented: creative and tenacious in accomplishing tasks, positive and calm attitude with inclination to view problems as challenges and enjoy finding solutions.

·      The Ability to create effective and dynamic PowerPoint presentations.

·      Superb organization and prioritization skills; high attention to detail.

·      Excellent judgment and ability to handle confidential information.


There are many fantastic reasons to choose a career with City Harvest. In addition to fighting food insecurity in New York, City Harvest offers a competitive salary, full benefits (including medical, dental, and vision) with employer contributions towards premiums, employer-provided life insurance, and a 403(b)-retirement savings plan with matching employer contributions. We also offer discounted staff perks (movie tickets, gym memberships, cellular plans, etc.), generous time off, and professional development opportunities.  

City Harvest will be moving all operations to Sunset Park West, Brooklyn beginning with our warehouse and distribution in March 2021 and our programmatic and other operations in Summer 2021.  

At City Harvest, we enjoy working in a team-based environment and value the benefits of a diversified workplace. City Harvest is an Equal Opportunity Employer.  

City Harvest is New York's first and largest food rescue organization, helping to feed millions of New Yorkers who struggle to put meals on their tables. This year, we will rescue 118 million pounds of fresh, nutritious food and deliver it-free…

Details at a glance

  • Full Time Schedule

Benefits

There are many fantastic reasons to choose a career with City Harvest. In addition to fighting food insecurity in New York, City Harvest offers a competitive salary, full benefits (including medical, dental, and vision) with employer contributions towards premiums, employer-provided life insurance, and a 403(b)-retirement savings plan with matching employer contributions. We also offer discounted staff perks (movie tickets, gym memberships, cellular plans, etc.), generous time off, and professional development opportunities.  

City Harvest will be moving all operations to Sunset Park West, Brooklyn beginning with our warehouse and distribution in March 2021 and our programmatic and other operations in Summer 2021.  

At City Harvest, we enjoy working in a team-based environment and value the benefits of a diversified workplace. City Harvest is an Equal Opportunity Employer.  


There are many fantastic reasons to choose a career with City Harvest. In addition to fighting food insecurity in New York, City Harvest offers a competitive salary, full benefits…

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
6 East 32nd Street, 5th floor, New York, NY 10016

How to Apply

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