2021 L Street, NW
The American Society of Hematology (ASH), a Washington, DC-based association of physicians and scientists committed to promoting blood disease research and education, seeks a Meetings Manager to work collaboratively with staff across the organization, members, and an array of meetings and events vendors to lead strategy development and ensure the effective execution of meeting logistics for a broad portfolio of ASH meetings and events including aspects of the annual meeting. This position works with travel agencies to coordinate travel, works with ASH members and staff to ensure the timely reconciliation of expense reports, and reviews and recommends adjustments to internal processes to ensure efficiency and effective execution. The Meetings Manager also helps to ensure the effective execution of small external meetings in conjunction with outsourced meeting resources. This includes a wide range of services for meetings, including negotiating vendor contracts and fulfillment, Audio Visual requirements, food and beverage requests, conference room set-ups, coordinating catering requests, coordinating housing requests and rooming lists, VIP travel, managing budgets, and maintaining a positive relationship with all relevant internal departments and subcontractors necessary to successfully execute events according to the established standards. The Meetings Manager takes a leadership role in the development of the department’s annual budget. This position reports to the Senior Manager, Meetings.
Qualified candidates will have a bachelor’s degree and a minimum of five years of experience independently planning and coordinating logistics for in-house meetings. Ability to efficiently manage time and meet deadlines and handle multiple assignments simultaneously. Candidates must have excellent organizational and time management skills, strong attention to detail, and a proven high level of commitment to effective customer service. Prior experience working in a medical society is preferred.
ASH has a collegial, high-energy, and results-driven work environment. Society staff take pride in effective time and resource management. Collaboration, education, innovation, and excellence are highly valued. ASH seeks candidates who have demonstrated these values in their day-to-day work experience.
The Society’s headquarters is within walking distance of several Metro stations on the Blue/Orange/Silver and Red lines.
Level of Language Proficiency
Minimum Education Required