Program Associate

Job Type

Full Time




New York
New York
United States


The Institute for Family Health, a large network of healthcare centers in New York City and the Mid-Hudson Valley, is seeking a full-time Program Associate to join our dynamic HIV care and prevention team. The Program Associate will work out of the Harlem clinic and report to the Regional Director of HIV Programs. The Program Associate plays a crucial role in supporting the Institute's HIV staff in providing high quality, compassionate care to underserved communities living with or at risk for HIV. The Program Associate will complete data entry required for program reimbursement, requiring the use of our electronic medical record as well as external NYC and NYS databases. The Program Associate will also perform a wide range of administrative duties, including but not limited to, scheduling of meetings and trainings; minute taking; maintenance of contact lists; and spreadsheet/reporting. This is an excellent position for a highly organized person looking to support the mission of an incredible program.


Data Entry

  • Meets monthly deadlines to complete data entry for grant-funded programs, with a minimum of errors
  • Trouble shoots issues with staff as needed to ensure that data entered is accurate
  • Act as system administrator, running reports from systems as needed.


  • Assist the Regional Director in preparing and analyzing reports required for regulatory and funding partners
  • Ensure the accuracy of data by performing quality assurance activities
  • Help track grant related activities


  • Assist in scheduling meetings, including room reservation and calendar coordination
  • Assist in the set-up and break down of meetings, including preparation of materials for meetings
  • Attend meetings as needed, take meeting minutes and distribute to involved parties via email


General Administrative & Programmatic Support

  • Complete programmatic related scanning, copying and filing
  • Maintain up-to-date contact lists for program staff
  • Complete monthly office and program supplies ordering, and coordination of distribution of ordered supplies
  • Assist with audit/site visit preparation as needed
  • Other ad-hoc duties as needed.


  • Computer literacy with proficiency in MS Word, Excel, and PowerPoint.
  • Demonstrated organizational, interpersonal, oral and written communication skills and the ability to handle multiple assignments at any time.
  • Attention to detail
  • Commitment to serving underserved communities
  • Previous experience working in an administrative role preferred


  • High School/ GED required, BA/BS preferred

People living with HIV/AIDS, LGBTQ individuals, people of color and women are encouraged to apply.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Please email resume to Rebecca Green, Regional Director of COMPASS Programs, at