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Administrative Associate

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Published 26 days ago

About CAASE

Mission and Vision

CAASE envisions a community free from all forms of sexual exploitation, including sexual assault and the commercial sex trade. CAASE addresses the culture, institutions, and individuals that perpetrate, profit from, or support sexual exploitation. Our work includes prevention, policy reform, community engagement, and legal services.

Values

Social and institutional systems do not adequately serve survivors of sexual violation. Sexual violation disproportionately harms people from marginalized communities, including girls and women, people of color, LGBTQ people, people with disabilities, people living in poverty, and immigrants and people without documentation. To best support survivors, CAASE confronts the inequities that fuel or intersect with sexual harm. Our dedication to this work is reflected in our values.  

  • Dignity - We respect the inherent humanity of all people and strive to expand opportunities for personal autonomy.
  • Accountability - We answer to survivors and collaborate with allies as we seek to hold those responsible for harm accountable.
  • Progress - We create individual, institutional and cultural change by using innovative approaches to ending sexual harm. 
  • Equity - We commit to building a world where every person, with consideration for their intersecting identities and unique circumstances, has the same access to opportunity and power.

CAASE does not discriminate against job applicants or employees on the basis of race, color, age, order of protection status, physical or mental disability, national origin, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, marital status, military status, or unfavorable discharge from military services. CAASE supports a person’s full access to reproductive health information and services.

About the Opportunity

Function

The Administrative Associate primarily performs administrative, financial and support tasks related to the functionality of the organization. This position is supervised by the Human Resources and Operations Director and provides support to the Executive Director and Legal Director.

Responsibilities

  Office Administration

  • Serving as the first point of contact for office guests, including coordinating with security to grant access to guests of CAASE when necessary and being available to assist guests in restroom use, accessibility concerns, or getting connected with the appropriate staff person.
  • Receiving and sorting all physical mail and emails to the general CAASE inbox, responding to emails when possible, or directing them to the appropriate staff person. 
  • Serving as the point person for routine communication with the office building, including managing maintenance requests with building engineers.
  • Managing all office supply ordering and organization, and acting as a resource for employees, interns and volunteers regarding supplies and use of office equipment.
  • Ensuring all common areas are kept clean and stocked with necessary supplies.
  • Maintaining all CAASE technology, including computers, printers, phones, and specialized equipment (fax, postage machine, shredders); ensuring consistent functionality and maintenance and working with technology consultants as needed.
  • Maintaining all CAASE software, including purchased software as well as recurring licenses and subscriptions.
  • Supporting the management of all non-technological office equipment and space, such as furniture, office space use, construction, and moves.
  • Supporting the coordination of staff events, meetings and training; including reserving conference rooms and taking meeting notes.
  • Assisting with researching and writing operating procedures, as well as creating and maintaining processes and systems, especially for those related to above tasks.

     Operations Support

  • Providing support to all operations functions at CAASE; including but not limited to Human Resources, Finance, Facilities, and IT. 
  • Organizing and maintaining operations records and shared folders. 
  • Overseeing bi-weekly time tracking processes; managing timesheets, reconciling against grants, and submitting for payroll processing.
  • In collaboration with the Finance Director/Consultant, managing all internal finance processes, including but not limited to bill management, tracking employee reimbursements, expense reporting, and related processes and systems.
  • Assisting the HR and Operations Director with other projects and administrative support.

      Other Administrative Support:

  • Assisting the Executive Director with CAASE Board of Directors administration, including but not limited to: ensuring board information and board manual are consistently up to date, preparing for monthly board meetings, and collaborating on board special projects (ex. Board asset map, strategic plan dashboard)
  • Assisting the Development department through occasional data management, planning and execution of special events, and maintaining the volunteer database through email and eTapestry.
  • Providing administrative support to the Legal Director, and assisting with projects as assigned.

Status: Full Time.  Non-exempt.

Reports to: HR & Operations Director

Education & Experience

  • At least three years of previous administrative experience in an office setting. 
  • Intermediate skill level in Microsoft Word, Excel, PowerPoint, and Google Suite required, and ability to learn new systems. 
  • The ideal applicant will have prior experience in bookkeeping and managing databases, specifically experienced in eTapestry and/or Quickbooks. 

Qualifications

  • Exceptional organization skills and strong attention to detail required. 
  • Ability to analyze and synthesize data and present it clearly. 
  • Must be adaptable and able to understand and prioritize multiple tasks, as well as able to work independently and with various teams of colleagues. 
  • Must be committed to feminist principles, practicing intersectional equity in all facets of the work, and ending the perpetration of sexual harms in Chicago and Illinois.

This position will be funded as part of CAASE’s work on the Victims’ Rights Enforcement Project. The Victims’ Rights Enforcement Project–also known as Rights In Systems Enforced Project (“RISE Project”) is a project of the National Crime Victim Law Institute (NCVLI).  Funded by a cooperative agreement with the U.S. Department of Justice, Office of Justice Programs, Office for Victims of Crime (OVC), award number 2018-V3-GX-K018, the RISE Project is funding six legal Clinics to provide crime victims with access to legal representation to assert and seek enforcement of their rights throughout criminal justice processes, increase awareness of victims’ rights and increase victim access to no cost legal services through an expanded body of attorneys knowledgeable about rights assertion and enforcement in criminal trial and appellate courts.

About CAASE

Mission and Vision

CAASE envisions a community free from all forms of sexual exploitation, including sexual assault and the commercial sex trade. CAASE addresses the culture, institutions, and individuals that perpetrate…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Salary

At least USD 48,000Starting salary is $48,000, negotiable depending on experience.

Benefits

Salary and Benefits: CAASE provides a competitive benefits package, including health, dental, vision, and life insurance and retirement contributions. CAASE also has generous paid time off, including paid medical and parental leave.  

Salary and Benefits: CAASE provides a competitive benefits package, including health, dental, vision, and life insurance and retirement contributions. CAASE also has generous…

Location

On-site
307 N Michigan Ave., Suite 1818, Chicago, IL 60601, United States

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