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Operations Assistant

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Published 25 days ago

Job Description

The Operations Assistant supports the Operations Coordinator perform a variety of complex duties in support of the organization. There is a focus on principles of financial management, compliance, human resources, and administrative management to ensure accurate financial data, adherence of legal requirements and a healthy work culture.

Financial Management

  • Support the Operations Coordinator perform various duties.
  • Review budget statements and reconcile budget statements with supporting documentation.
  • Resolve reconciliation problems and maintain record keeping for all transactions to ensure compliance with departmental, agency policies, grant requirements, rules, and regulations.
  • Reconcile budgets and prepare expenditure transfers, as necessary.
  • Prepare financial statements and budgets for grant proposals and reports as needed.
  • Notify Executive Director and Deputy Director actual over or under budget expenditures.
  • Research and justify fiscal requests.
  • Provide back-up for Purchasing.
  • Process invoice and payments.
  • Process check request and create checks.
  • Coordinate payroll, timesheets, and employee benefits.
  • Other duties as assigned.

Compliance

·       Build and implement systems to increase organization-wide compliance and increase staff competency and institutional knowledge around compliance.

Human Resources

  • Build, maintain and update human resource systems that create a supportive and transparent culture for all staff based on PIE’s equity values.
  • Implement basic human resources functions for the organization.

Organizational Administrative Management

  • Manage tenant/landlord matters, office resources, vendors, technology and supplies.
  • Provide staff operational support.
  • Manage oversight in the following areas: office management, technology etc.

EDUCATION AND EXPERIENCE:

  • Associate degree in Accounting or related field, and 2 years’ professional experience in non- profit accounting and/or employment/vocational training field, or an equivalent combination of education and experience.
  • Be able to work with accuracy.
  • Prior experience working in non-profit working with refugee and immigrant clients.
  • Demonstrated computer skills including knowledge of Excel, word processing and email programs.

PREFERRED EXPERIENCE:

  • Knowledge of non-profit accounting.
  • Knowledge of QuickBooks online.
  • Experience interacting with all levels of management/staff across organization lines.
  • Experience presenting to different audiences verbally and in writing.
  • Experience working with detailed information and presenting in a way that is easily understood by individuals at different levels within the communities PIE serves.
  • Ability to multi-task.

Position Reports to: Operations Coordinator

POSITION STATUS:

Part-Time, 20 hours per week

POSITION RATE:

Hourly, $20/hr

If interested and would like to apply for this position, please submit your cover letter and resume to

admin@partnerinemployment.org.

Job Description

The Operations Assistant supports the Operations Coordinator perform a variety of complex duties in support of the organization. There is a focus on principles of financial management, compliance, human resources, and…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Job Type
    Contract
  • Start Date
    June 30, 2021
  • Application Deadline
    June 29, 2021
  • Education
    2-Year Degree Required
  • Professional Level
    Entry level

Salary

Please see Position Details

Benefits

Generous Benefits Package offered in the future.

Generous Benefits Package offered in the future.

Level of Language Proficiency

N/A

N/A

Location

On-site
SeaTac, WA, USA

Apply to This Job

Instructions:

If interested and would like to apply for this position, please submit your cover letter and resume to

admin@partnerinemployment.org.

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