Marketing and Communications Assistant

Job Type

Full Time




150 West 17th Street
New York
New York
United States


About the Position 

The Marketing and Communications Assistant will support greater visibility and deeper visitor engagement in all that happens at the Museum. In this position the Assistant will also provide general administrative support to the department and will work closely with the entire Marketing and Communications team.

This is a non-exempt full-time position with the core hours of work from 9:00 a.m. to 5:00 p.m. Monday to Friday. This position requires the incumbent to be flexible and may on occasions be expected to work on evenings and weekends as job duties demand. 

The incumbent reports to the Senior Manager, Marketing & Communications.


Communications & Public Relations:

  • Assists in development of press and outreach materials, including press releases, brochures, e-newsletters, media alerts, press kits, and pitches.
  • Maintains, updates, and develops media contact lists and editorial calendars.
  • Monitors and clips all Rubin Museum press coverage for the media coverage archive.
  • Coordinates and assists with media requests, including images, briefing documents, talking points, and interviews.
  • Researches trends and timely news angles in arts, entertainment, and culture.
  • Prepares presentations for meetings and upcoming events.
  • Staffs occasional events, such as exhibition openings, press previews, and public programs.
  • Assists with project management and administrative responsibilities.
  • Works with external partners and other nonprofits to provide in-kind donations, such as private tours, complimentary admissions passes, and catalogs.
  • Supports efforts to ensure all Museum staff and volunteers have the tools to be effective communicators and advocates.


  • Manages production of institutional marketing emails.
  • Writes, edits, and deploys emails, using the Museum’s email provider (MailChimp).
  • Manages creation process from start to finish, working with Museum departments to source content.
  • Manages e-marketing mailing lists and new contact uploads.
  • Monitors email campaign effectiveness, produces reports, and assists with insights and rationale for strategic decisions.
  • Contributes to achieving External Affairs goals for audience growth and engagement

  • Supports the marketing team in developing, deepening, and expanding cross-promotional partnerships with New York City organizations, museums and art galleries, businesses, conferences and professional associations, Tibetan, Nepali, Bhutanese and other Himalayan community groups, Buddhist, Hindu, Sikh and Jain organizations, yoga and meditation studios and other aligned community groups
  • Monitors the social media activities of partners, e.g. artists, sponsors, promotional partners, etc. to ensure their participation in agreed-upon promotions, and pro-actively reaches out to support and if necessary coach the partners.
  • Identifies and shares relevant digital trends and competitor developments to help ensure Museum’s digital presence corresponds to best practices.


  • Manages the Marketing & Communications invoices.
  • Manages expenses and orders for marketing events and activities.
  • Schedules project timelines, meetings and creates agendas, as needed.
  • Performs other duties as assigned.


  • Bachelor’s degree in communications, international affairs, art history, marketing, or related field a plus.
  • Must have excellent written and oral communication skills.
  • Must have excellent interpersonal skills; ability to communicate effectively, courteously, and tactfully with the public, media, volunteers, and Museum staff.
  • Must be detail-oriented, highly organized, flexible with great time management skills.
  • Self-starter, resourceful, comfortable with creating new ideas, setting goals, and running with them!
  • Voracious reader of the news; interest in media and current events.
  • Familiarity with email marketing and marketing automation software applications such as MailChimp or Constant Contact.
  • Fluency and experience with social media and digital publishing, i.e. Twitter, Facebook, YouTube, Instagram.
  • Passion for media, current events, and pop-culture in contemporary NYC and the US a plus.

§ Strong interest in the Rubin Museum, Himalayan art, Buddhism or Asian philosophies and worldviews.

§ Proficiency in Microsoft Excel/Word/PowerPoint, Photoshop, Cision, MuckRack, Meltwater, CMS, Google Drive, Analytics, AdWords, a plus.

Salary: Mid - $30ks.

The Rubin Museum offers a competitive and attractive benefits package.


Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Please provide the following as part of your application: 

  • Complete resume.
  • A cover letter addressing both your interest in the Rubin Museum and qualifications for this position.


  • Indicate “Marketing & Communications Assistant” on the Subject Line of Email or in body of cover letter.
  • Application in electronic format preferred and accepted at
  • Mailed application – Head of Human Resources, Rubin Museum of Art,
  •  150 West 17th Street, New York, New York 10011.