Reporting to the Associate Director, the Operations Manager assists the Art Center Director and Associate Director with all non-instructional functions and services of the department to support faculty, staff members and students. The Operations Manager provides a broad range of administrative support to the Art Center and ensures the smooth transition between daytime and evening sessions.
- Assists the Art Center Director and Associate Director with the management of the Art Center budget and finances by managing payroll, processing invoices and budget.
- Manages supplies, equipment, and faculty ordering requests with a focus on cost control.
- Oversees room set up requests and coordination of equipment repairs.
- Recruits and schedules figure models at the request of Art Center faculty staff members.
- Responsible for creating, editing and tracking of seasonal loads in Tessitura for fall, spring and summer sessions.
- Assists in the management and coordination of online courses.
- Coordinates reservations and arrangements for program field trips and excursions.
- Functions as the main point of contact of the Art Center during evening programming, and member of the front office team, responding to inquiries from patrons and faculty members and ensuring a seamless transition between daytime and evening sessions both onsite and online.
- Supports Director of Art Center and the Directors of the Jewelry and Ceramics programs with regards to projects including but not limited to art travel programs, exhibitions, workshops, and talks.
- Interacts and engages with faculty and students responding positively and efficiently to questions or concerns raised and providing effective pragmatic solutions.
- Assists with ‘open house’, Street Festival, and public talks, receptions and lecture events that may take place during evenings or occasional weekends.
- Other responsibilities as assigned.
Bachelor’s degree in art education, art history or a visual arts-related discipline
EXPERIENCE, SKILLS & QUALIFICATIONS
- 3 years administrative experience required, preferably in an educational environment.
- 2 years of hands-on experience performing payroll functions (i.e. data entry, review/audit of payroll for accuracy) required.
- 2 years of hands-on experience managing invoices and a budget required.
- Must be highly skilled using Excel.
- Strong and demonstrable working knowledge of visual arts media, processes, and history.
- Strong organizational, verbal, written and interpersonal skills.
- Experience managing budgets, payroll, and other financial processes.
- Strong proficiency in the use Microsoft Office, Web Invoicing and Tessitura preferred.
- Ability to work independently, efficiently and on multiple tasks simultaneously.
- Have an existing active network and strong working relationships with other art organizations and professionals within the field.
HOURS OF WORK
- 40 hour work week.
- Typical work schedule will be: Monday through Thursday 10:30am – 7:30pm and Friday 9:00am to 6:00pm with a one hour meal break. Some flexibility will be required.
Please note that to be considered for this opportunity a personalized cover letter is required along with a resume.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER