Office Manager

Job Type

Full Time



Start Date:



500 West Putnam Avenue
Suite 415
United States


Job Purpose

Ensure the efficient day-to-day operation of the office, and support the work of management and other staff.

Primary Duties and Responsibilities

Perform a wide range of duties including all of the following:


  • Answer general phone inquiries using a professional and courteous manner
  • Direct phone inquiries to the appropriate staff members
  • Reply to general information requests with the accurate information
  • Greet clients/suppliers/visitors to the organization in a professional and friendly manner

Office administration

  • Use MS Office Suite of products and database software to prepare reports, memos, and documents
  • Organizes various donor correspondence
  • Forward incoming general e-mails to the appropriate staff member
  • Forward voice mail from the general mailbox to the appropriate staff member
  • Purchase, receive and store the office supplies ensuring that basic supplies are always available
  • Code and file material according to the established procedures
  • Update and ensure the accuracy of the organization's databases (Raisers Edge)
  • Provide administrative support to management and other staff
  • Coordinate the maintenance of office equipment

Assist with financial management

  • Code and file financial material according to established records management procedures
  • Process accounts payable ensuring timeliness and accuracy of information
  • Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup
  • Prepare accurate bank reconciliations and deposits
  • Administer petty cash according to established procedures
  • Assist with financial reports as required
  • Month end duties as required

Provide Board support

  • With the CEO, prepare meeting agendas and supporting material for distribution
  • Ensure the timely distribution of material to the Board
  • Support the Board with meeting and other arrangements
  • Draft minutes of Board meetings for review by the CEO
  • Create action list for management staff from board meetings
  • Include and upload Board documents on Greenwich United Way website.



Knowledge, skills and abilities

Proficiency in the use of computer programs for:

  • MS Office Suite
  • Word
  • Excel
  • PowerPoint
  • Outlook
  • Bookkeeping
  • E-mail
  • Internet
  • Raisers Edge & Quick Books is a plus

Proficiency in the use of office equipment:

  • Computer
  • Voice messaging systems
  • Photo copier


  • 1-3 years experience in an office setting

How To Apply

Please submit cover letter, resume and salary expectations to:


This is a full-time position reporting to the CEO, with a competitive salary, medical benefits, paid leave time, and matching 401k.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Please send cover letter, salary requirements and resume to