Synagogue Administrative Assistant/Receptionist

Job Type

Full Time

Published

10/04/2018

Address

123 East 55th Street
New York
New York
10022
United States

Description

Our Vision

Central Synagogue is a thriving reform congregation in midtown Manhattan, serving over 2,400 families and the larger community. We work tirelessly toward a world in which Judaism is central to the lives of Jews everywhere and is a profound and positive force for humanity. We are relentless in our pursuit of that goal, constantly evolving to reach far beyond the walls of our synagogue to learn, worship, serve and continually redefine what it means to be Jewish today. For more information about our organization visit www.centralsynagogue.org.


Job Summary/Objective

The position reports directly to the Executive Assistant to the Executive Director and works closely with other departments within the Administration team. In this position, the person is the welcoming “face” of Central Synagogue; therefore, needs to be highly organized and a strong communicator with customer service experience. All positions at Central Synagogue require individuals to be a strong multi-tasker, independent problem-solver who also works well under supervision.

 

Description: 

Hours: M-TH 8:30 am-5:00 pm, Friday- 8:30 am-4:30 pm

Full-time, FLSA classification (non-exempt and eligible for OT)

Expected to work on the High Holy Days. Central Synagogue has a generous time-off policy including earned comp time.

 

Essential Functions include, but are not limited to the following: 


Front Desk Responsibilities (25%)

o  Answer the main phone line: reply to inquiries or route calls, when applicable 

o  Welcome and announce visitors  

o  Check, respond, or forward all messages left on the main line

Office Responsibilities (50%)

o  Manage mail including: maintain postage on mail machine, receive and distribute all incoming mail, post and mail all outgoing mail

o  Assist with large mailings as needed

o  Investigate any returned mail and update new information in our CRM

o  Complete monthly inventory of paper/office supplies and order when needed

o  Update/maintain Central Synagogue Team Directory

o  Assist in coding and processing invoices and check requests, with final approval by the Executive Assistant to the Executive Director

o  Order all new name badges, business cards, letterhead, and stationary

o  Periodic filing, photocopying, and scanning for the Finance and Admin departments

o  Responsible for room bookings and food ordering for all internal Administration meetings  

o  Schedule internal meetings

o  Draft correspondence answering general inquiries to the main phone line or email box

o  Generate and mail donation acknowledgment letters every Friday

o  Complete monthly inventory of paper/office supplies and order when needed

 

 Periodic Responsibilities (25%)

o   Provide coverage in the absence of the EA to the Executive Director which includes scheduling and other admin support for the Executive Director

o   Assist with all High Holy Day preparations

o   Must work all High Holy Day (“HHD”) services

o   Assist in handling Non-Member HHD services inquiries

o   Create profiles for Non-Members in our CRM and bill for High Holy Days.

o   Follow up about HHD payment issues, ensure the successful e-mailing of tickets, process walk-in’s

o   Handle all incoming reciprocity requests during the HHDs

o  Assist Executive Assistant to the Executive Director on special projects

o  Assist other departments as needed

 

Core Competencies:

  • Excellent telephone etiquette
  • Attention to detail
  • Accuracy
  • Must be able to multi-task
  • Must possess excellent organizational skills and the ability to prioritize
  • Must be punctual  

 

Requirements: 

  • Bachelor’s degree preferred
  • Computer Skills: proficiency in Microsoft applications including Word, Outlook and Excel
  • Data entry experience
  • 3-5 years administrative experience preferred
  • Strong verbal and written communication skills
  • Ability to set and re-set priorities and multi-task effectively and independently in a fast-paced, team-oriented work environment
  • Excellent Interpersonal Skills

 

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job and may change at any time. 

 


Benefits

Paid vacation, medical, dental, vision, retirement plan, Life Insurance

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply

jobs@censyn.org
http://www.centralsynagogue.org

Please submit a resume, along with a cover letter and three references addressed to Valerie Fischer to jobs@censyn.org. Please reference “Synagogue Administrative Assistant” in the subject line of your email. Incomplete applications will not be reviewed.


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