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Special Events Manager

Posted by
Samaritans, Inc.
|
Boston, MA

Samaritans, Inc.


New
|
Published 23 days ago

$50,000 - $65,000

ABOUT SAMARITANS

Samaritans, Inc. is the leading suicide prevention organization in Massachusetts, providing lifesaving services 24 hours a day, 7 days a week. Samaritans’ purpose is to alleviate despair, isolation, distress and suicidal feelings among individuals in our community; to educate the public about suicide prevention; and to reduce the stigma associated with suicide. For over 40 years, Samaritans volunteers – selected, trained and supported by a dedicated professional staff – have provided compassionate and non-judgmental support free of charge for callers to its Helplines.

Samaritans’ volunteers and staff now provide a full range of suicide prevention, intervention, and postvention services through community education and outreach; a phone and text-based crisis service Helpline for those in distress; and grief support groups and personal visits which assist families impacted by a suicide loss in their grieving and healing process. This growing organization provides services that make our communities healthier and happier and provides a working environment that celebrates the positive and life saving work that occurs here each and every day.

POSITION REPORTS TO   

Deputy Director of Development

MANAGEMENT RESPONSIBILITY FOR

Volunteers, interns, and contractors involved in special events

ABOUT THE POSITION

We are seeking an events professional, working as part of a five-person team, to lead Samaritans event fundraising strategy, raising over $1 million annually. The Special Events Manager in collaboration with the Deputy Director of Development, develops event strategy, producing and meeting revenue projections including corporate and individual sponsorships, peer-to-peer event participation and fundraising, vendor management, budget tracking, and event communications.

Samaritans’ events currently include a 5K run/walk for 2,000 people in the fall, Breakfast for Hope for 700 people in the spring, support of a Boston and New York City Marathon Team, and various smaller events and meetings throughout the year.

Currently all Samaritans employees are working remotely. Applicants should be aware that this position will be temporarily remote. It is hoped/anticipated that the Samaritans office, located in Downtown Boston will reopen in 2021 at which time employees will return, with some flexibility.

KEY RESPONSIBILITIES

  • Take a leadership role in developing a revenue-generating strategy, planning and implementing of successful special events as a part of a coordinated annual fundraising plan. Set and exceed event revenue goals. Work collaboratively with development and program staff to ensure Samaritans’ events are well-integrated across the organization, departments and programs.

·        Manage and work closely with event management vendors as well as site staff and additional vendors needed for the event; overseeing timelines and deliverables to ensure event success.

·        Staff event committees, develop theme, program design, speaker selection, and other aspects of event, working with Development staff and event committees.

·        Oversee event logistics and project management, working with a third-party events company (secure and mange venue and vendors, establish and monitor timelines, recruit and manage event volunteers, track solicitation levels, registration and guest lists, logos and ads, payments, and day-of event management.)

·        Lead and coordinate corporate and individual sponsorship strategies, including identifying prospects, conducting cultivation and solicitation activities and supporting committee and staff in cultivation and solicitations.

·        Ensure revenue generating strategies, stewardship, and support for Breakfast Table Hosts and Captains, 5K Team Captains, and Samaritans’ Marathon runners are in place and effective.

  • Develop communication plan and coordinate production of event collateral including invitations, promotional items, signage, and program books with appropriate internal and external partners.
  • Build and update events on Peer-to-Peer fundraising platforms, including creating content and design; produce recruitment and participant emails in line with communications strategy. Requires some basic HTML coding experience.
  • Serve as point person for third parties wishing to fundraise or hold an event on behalf of Samaritans (HopeRaisers). Develop marketing and support strategies, facilitate engagement, and track progress and results for each HopeRaiser.

·        Plan cultivation events, meetings and other smaller events as needed for Board, Council, major donors, and Marathon Team.

·        Recruit, train, and supervise interns and volunteers.

COMMUNICATION SKILLS

·        Must possess strong written and oral communication skills, including ability to make effective and persuasive presentations to volunteers, staff, industry peers, donors, and others as required. Attention to detail and aesthetic presentation are important.

·        Must be comfortable with phone, video conferencing, email, and in person communication.

·        Ability to interact effectively with others and resolve conflicts and internal issues appropriately.

·        Functions well as a member of a team. 

SPECIAL REQUIRMENT/ PHYSICAL DEMANDS/ WORKING CONDITIONS

·        Some local travel may be required for industry related conferences as well as visits to other agencies and event sites. 

·        Lifting/ moving of supplies and being outdoors, sometimes in inclement weather, for events.

·        Flexibility in meeting demands and remaining positive during interactions is essential.

·        Flexibility in working hours appropriate to meet responsibilities is required.

·        Successfully completes Samaritans’ staff befriending training.

KEY QUALIFICATIONS

·        3 - 5 years of non-profit event experience required; virtual event experience a plus.

·        Preference for experience managing peer-to-peer events, breakfast/gala events, marathon team support, corporate and individual sponsorship, major donor cultivation events.

·        Highly organized, detailed oriented, strong project management skills required.

·        Ability to manage multiple projects simultaneously.

·        Experience with CRM software and Peer-to-Peer fundraising platforms required. Salesforce and Classy experience preferred.

·        Ability to work with sensitive and confidential material.

·        Proficiency in Word, Excel, and PowerPoint required. Experience with HTML a plus.

·        Experience with InDesign and Photoshop preferred.

  • Professional attitude, strong work ethic, and ability to think and act strategically.
  • Knowledge of the field of suicide and suicide prevention a plus.

·        BA or BS preferred.


ABOUT SAMARITANS

Samaritans, Inc. is the leading suicide prevention organization in Massachusetts, providing lifesaving services 24 hours a day, 7 days a week. Samaritans’ purpose is to alleviate despair, isolation, distress and suicidal…

Details at a glance

  • On-site Location
  • Full Time Schedule

Benefits

·        Employer matched 401(k) Plan

·        Short and Long-Term Disability coverage as well as Life Insurance

·        Health, Dental and Vision insurance

·        Healthcare and Childcare FSA, Commuter Benefits and Employee Assistance Program

·        Vacation, Sick and Personal time off plus Paid Family Medical Leave benefits

·        14 paid holidays

·        Direct deposit payroll

·        Employer matched 401(k) Plan

·        Short and Long-Term Disability coverage as well as Life Insurance

·        Health, Dental and Vision insurance

·        Healthcare and Childcare FSA, Commuter…

Location

41 West Street, Boston, MA 02111

How to Apply

Please send your resume (saved as Lastname_resume) and brief cover letter* (saved as Lastname_coverletter) explaining your interest in the position, and how you learned about this opportunity. Email to jobs@samaritanshope.org with “Special Events Manager” in the subject line. 

*Applications that are missing a resume or cover letter may not be considered.

To learn more about Samaritans, please see: http://www.samaritanshope.org


Samaritans is an equal opportunity employer and is committed to hiring staff who reflect the diversity of the communities we serve. Candidates of color, bilingual, and bicultural candidates are strongly encouraged to apply.

Please send your resume (saved as Lastname_resume) and brief cover letter* (saved as Lastname_coverletter) explaining your interest in the position, and how you learned about this…

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