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Administrative Assistant (Virtual)

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Urban Sustainability Directors Network | Port Washington, WI
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Urban Sustainability Directors Network


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Published 19 days ago

Position Type: Full-time, non-exempt from overtime. Expected hours are 9-5 local time.  

Position Description: The USDN Administrative Assistant plays a crucial role in supporting information exchange among members by delivering member services and providing support to other staff in a virtual team environment.

This position will provide administrative support through the following tasks:  

  • Schedule meetings, conference calls, and webinars for members and staff, working with various national and international time zones and logistical challenges.
  • Manage calendars for several senior staff members.
  • Assist with logistics, like call reminders, recordings, and attendance tracking, for webinars and conference calls.
  • Assist with data entry, maintaining member and project tracking systems.
  • Other administrative tasks as assigned.


Requirements:

Education:  

  • Associate’s degree or similar experience required. 
  • Background in administrative assistance or customer service preferred. 
  • Demonstrated interest in sustainability or local government desirable.  

Previous Experience:  

  • 2 plus years of related experience required. May include internships. 
  • Experience in detail-oriented position preferred.
  • Experience in a virtual administrative role preferred.

Hard Skills:

  • Experience in managing multiple calendars and complex scheduling requests required.
  • Skilled in calendar management platforms, like Doodle or Google Calendar.
  • Skilled in computer technology, including Microsoft Office and Google products.

Soft Skills:   

  • Commitment to provide high-level administrative support in a fast-paced environment.
  • Diplomatic, comfortable interacting with Board members, city officials, and funders.
  • Excellent communication skills to keep multiple team members abreast of progress with ongoing tasks for primarily independent work, while in a virtual environment.
  • Detail-oriented and able to accurately meet and communicate about deadlines with initiative.
  • Organized, analytical, and highly motivated.
  • Proactive, able to identify potential issues and brainstorm solutions. 
  • Results-oriented and committed to learning and continuous improvement.
  • Mission-driven with a passion for fostering social, economic, or environmental change.

Compensation: $15-18/hour, 40 hours/week.  

Location: USDN has no central office, so the position is strictly work-from-home with weekly web meetings. Candidates must furnish their own quiet office space, computer, high-speed Internet connection, and Microsoft Office suite.

To Apply: Send a cover letter addressing the requirements for the USDN/CNCA Administrative Assistant, resume, and three references to jobs@usdn.org. Applications will be reviewed on a rolling basis until the position is filled.

The Urban Sustainability Directors Network (USDN) connects local government practitioners to accelerate urban sustainability in U.S. and Canadian communities. Our vision is that USDN governments will lead the way to a sustainable, low-carbon future by developing, adopting, and sharing practices that create equitable and prosperous communities and a healthy environment. Over 200 communities participated in USDN in 2017 - both cities and counties, in the United States and Canada. Over 1,000 individuals actively share their expertise through USDN.

USDN is committed to building a diverse staff while advancing equity and inclusion goals throughout the network. People of color are encouraged to apply. 

USDN is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.

Position Type: Full-time, non-exempt from overtime. Expected hours are 9-5 local time.  

Position Description: The USDN Administrative Assistant plays a crucial role in supporting information exchange among members by delivering member…

Details at a glance

  • Remote Possible
  • Full Time Schedule
  • 2-Year Degree Required
  • Entry level

How to Apply

Location

Port Washington, WI

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