Contract/Budget Analyst for Homelessness, Nutrition and Transportation Services Nonprofit
- Job posted by Solid Ground
Details: 22.64 per hour plus full medical, dental, life insurance benefits and 401k, holidays/PTO
1501 North 45th Street
Job Summary: The Contract/Budget Analyst is responsible for working with numerous Solid Ground programs to create, review and maintain program budgets, including assuring compliance with contracts, completing invoices, preparing expenditure reports to funding sources, correcting financial statements and working with program and finance staff to resolve questions. This position will also require backup for another finance position and may involve multiple company accounting or General Partner accounting and consolidation with Limited Partnerships.
Solid Ground envisions a community beyond poverty and oppression where all people have equitable opportunity to thrive. We are committed to working with compassion, integrity, accountability, respect, collaboration and social justice approach to supporting people to build well-being so that they can fully contribute to society, now and into the future. We value collaboration and leadership from the communities we serve. As our workforce evolves to reflect the diversity of the communities we serve, our agency and workplace will be enriched and strengthened and as such we will:
• Demonstrate the initiative to learn and enhance skills that promote anti-racism, cultural competency and an understanding of oppression and its impact.
• Participate in intentional learning efforts, including events relating to understanding and dismantling institutional racism and building cultural competency, and to encourage staff to fully engage in those activities.
Essential Responsibilities, Duties and Tasks:
20% Prepare materials on a monthly or quarterly basis for a wide variety of funding sources, including governmental and nonprofit organizations. These materials will include invoices and detailed financial reports in various formats. Understand contract and audit requirements and applicable laws and regulations; assure that invoiced charges comply, and when they do not, work with program staff, finance staff and/or contract monitors to correct invoices, reports, and financial statements. Maintain files of assigned grants and contracts that are adequate to meet audit requirements. Prepare materials in a timely and accurate manner, and maintain positive contact with contracting agencies, program staff, auditors, clients, partners, and others.
15% Analyze financial information and documentary evidence to ensure compliance with budgets, contracts, laws, and regulations. Use this information to assure financial information is accurate. When inappropriately represented, work with program staff, finance staff and/or contract monitors to reallocate charges, provide guidance to program staff to direct expenditures in accordance with requirements. Work with program staff to assure future compliance, including developing guidelines or work methods. Prepare necessary journal entries and other items, including working with the Payroll Accountant to reallocate time allocations.
15% Create or assist in the creation and maintenance of budgets, assuring compliance with contract requirements, laws and regulations. Work with program staff, contract monitors, and others to resolve issues and assist in modifying budgets as needed. Alert program staff when major discrepancies exist and work to rectify problems. Review program check requests and other expenditures to assure they are coded correctly and in compliance with contracts and audit requirements, correct mistakes as soon as possible.
10% Provide primary backup to another position, such as Accounts Payable Accountant, Senior Accountant, or another Contract and Budget Analyst. This includes learning all procedures for that position to provide complete coverage for short or long-term absences. Provide secondary backup to another position in the case of multiple absences, which includes understanding emergency procedures in order to perform necessary daily functions. Cross train other financial staff to ensure adequate backup on this position.
10% Develop and maintain computerized tools that allow billings to be completed in an efficient and effective manner using software such as Access, Excel, and various mid-level business accounting software. Provide troubleshooting for accounting system as necessary.
10% Develop and maintain procedural, invoicing, budgeting or other financial information requested by contract monitors, auditors, Board members, program or resource development staff. Assure information is accurate and complete, and provide information in a clear and articulate manner. This may include contracts which cross multiple programs such as CSBG or United Way.
10% Obtain private grant requests and responses for grants that are obtained; determine the restrictions provided by the donor or our application; correctly account for receipts according to GAAP, including promises or multiple years provided at once. Work with program staff to develop procedures to comply with grant restrictions and to account for fund expenses assuring compliance in the most efficient, effective manner. Complete grant reports as required by the donor; provide accurate reporting for IRS Form 990.
5% Complete accurate and timely accruals for billings in the computer system and identify receipts received from various sources; work to resolve any discrepancies. Reconcile monthly the department aging report by facilitating information from other Accounts Receivable Bookkeepers. Perform other financial duties such as distributing petty cash, processing bank deposits, and assisting in fundraising events such as the Fremont Fair, luncheon, etc.
5% Work as a part of the Finance team to assure that policies and procedures are effective and efficient. Understand how assigned work impacts the finance department, programs, and companies, and work to improve processes and results. Participate in program, department and agency meetings and relevant trainings as required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Education and Experience:
Requires one of the following:
a) Four years experience in accounting/bookkeeping/financial management/contracting or budgeting.
b) AA degree in accounting or business and at least three years of experience in accounting/bookkeeping/financial management, contracting or budgeting.
c) Any combination of education, experience and measurable performance which demonstrates the capability to perform the duties of this position.
• Working knowledge of all aspects of dual entry accounting, including accounts receivable, accounts payable, payroll, and financial statements.
• Experience billing to numerous contracts, or accounting experience in a nonprofit environment including accounts receivable.
• Proficient Knowledge of Excel and other analytical tools such as F9, Crystal Reports, Access, Visual Basic, etc. Ability to use these software applications to query data or make forms to perform the above-required tasks efficiently and effectively.
• Functional knowledge of mid-level business accounting software, such as MIP, ACCPAC, American Fundware, etc. Ability to learn such software and analyze impact of entries.
• Ability to work individually in a self-directed manner and as part of a team in group projects. Ability to take general direction and apply it to specific circumstances as the situation requires.
• Ability to maintain confidentiality.
• Ability to work under pressure caused by tight deadlines.
• Excellent organizational abilities, initiative and attention to detail.
• Strong record keeping skills and ability to maintain accurate files and databases.
• Willingness and ability to work with people from a variety of racial, cultural and economic backgrounds, with various lifestyles, sexual orientations, and of all ages.
• Proficient knowledge of General and/or Limited Partnerships in Low-Income Tax Credit (LITHC) accounting relationships. Ability to use this knowledge to create accurate multi-company transactions, such as billing limited partnerships, working with a management company, and maintaining contract history on billings/accounting.
Physical Demands/Working Conditions: This position works performing general office duties 95% of the time and 5% in the field. Position requires employee to lift/carry 25-35 pounds rarely, 5-10 pounds occasionally, and 1-5 frequently. Push/pull requires 5-15 pounds seldom, 1-5 pounds occasionally. General office duties include constant data entry 75%, filing, copying, and misc. 20%, 5% in the field at meetings, or banking. Position has the ability to sit/stand as needed, but does frequent computer input requiring sitting. Stairs not required.
Hours & Compensation: This is a full-time union position paying $22.64 per hour plus benefits. Benefits include medical, dental, short-term and long-term disability insurance, basic life insurance, 401(k) savings plan including agency contribution and match, holiday pay, generous paid personal leave package and tax-sheltered health care and dependent care accounts.
To Apply: Applicants must complete the Solid Ground application form specific to this position. To find an application online, go to https://www.solid-ground.org/get-involved/careers/job-application-form/ or download the application form from the job's page in our careers section https://www.solid-ground.org/get-involved/careers/. You may submit your completed application at email@example.com. You may also leave a message on our job line at 206.694.6840 requesting a specific job application, or you may apply in person at 1501 North 45th Street in Seattle's Wallingford neighborhood.
Applicants may submit completed applications by mail to: Solid Ground, Attn: Human Resources Department, 1501 N 45th St, Seattle, WA 98103-6708.
Please attach a cover letter and resume.
Closing date: Open until filled
Solid Ground is an equal opportunity employer committed to workplace diversity. We do not discriminate on the basis of gender, age, race and color, religion, marital status, national origin, disability or veteran status.
Minimum Education Required