Administrative Coordinator

Job Type

Full Time


Minimum: $38,000
Maximum: $47,000
Details: Salary is competitive and commensurate with experience.



Start Date


Application Deadline



240 2nd Ave S
Suite 100
United States



This position is typified by broad responsibilities and requires a mature understanding of how to: provide support for the Executive Director; manage office logistics for an effective and efficient environment; project clear, professional and positive communications with trustees, staff, volunteers, donors, and visitors; and maintain confidentiality with all organization-related information.

This year-round, 40-hour per week position reports to the Executive Director in the Seattle Office with occasional travel to campus (Stanwood, WA), and to board meetings, donor cultivation events and conferences outside of Seattle.

Core Responsibilities

Serve a variety of roles including office logistics management, administrative support for Executive Director, and support for Seattle staff with basic office tasks as required. Work with the Executive Director to manage the Board of Trustees activities including: preparing and maintaining trustee and committee meetings calendars, agendas, manuals, notices, minutes, and corporate records as required. Provide administrative support for the organization and/or the Seattle office including organizing staff meetings and events, ordering supplies, overseeing office equipment, acting as liaison with outsource vendor for Technology etc.


A bachelor’s degree or equivalent experience. Excellent interpersonal, verbal, and written communication skills, 2 plus years of office administrative experience in a nonprofit setting working with the Executive Director, staff donors, board members and volunteers. Experience with Microsoft based applications and general knowledge of PC functions including intermediate level ability with MS Office (Outlook, Word, Excel and PowerPoint) and introductory level ability with Raisers Edge desired. A background in art or work with artists while not required would be a plus.

Pilchuck does not discriminate on the basis of gender, sexual orientation, race, religion, nationality or ethnic origin in employment or in artistic or educational programs.


Benefits include health insurance benefits, FSA plan, 401(k) retirement plan, long-term disability insurance, subsidized transportation pass, vacation and sick leave.

Level of Language Proficiency


Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

Please send a cover letter, resume and names and contact information for three references we can contact anytime to:, subject: “Administrative Assistant Position, Your Name.” Be sure to label all files with your name.