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Administrative Assistant with Database Skills - Permanent Part-time

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Published 21 days ago

Classification: Permanent Part-time (with the potential to go full-time), non-exempt (22 hours/week)

Date:  July 2021

Reports to: Director of Operations and Member Relations

Overview: The Administrative Assistant for CenterLink will be experienced in handling a wide range of administrative-related, development, and support tasks in a fast-paced nonprofit environment. This person must be exceedingly well-organized, professional, personable, and flexible and they must be able to represent the CenterLink brand internally and to the public. As the primary support person to the Development Director, Director of Operations and Member Relations, and CenterLink staff, the Administrative Assistant will need to proactively and efficiently manage the administrative and data entry needs of the organization.  

Must Have:

  • Two plus (2+) years-experience in executive, administrative, and/or development management

·        Strong organizational, interpersonal and communication skills

·        Excellent proactivity and follow-through

  • Exceptionally strong knowledge of Microsoft Office, including Outlook calendar management, Word, Excel, and Power Point
  • Database management experience in a fundraising environment
  • Ability to manage confidential and sensitive information in the most discreet manner
  • Ability to be diplomatic, discreet, personable, and professional with colleagues, board of directors, member centers, funders, and other stakeholders
  • Ability to work efficiently and independently in a high-pressure professional environment that provides a diverse variety of tasks

Demonstrated ability to work effectively with people of diverse races, ethnicities, gender identities, ages, and sexual orientations.

Primary Duties and Responsibilities:

Working closely with CenterLink Development Director

●       Ensure all donors are appropriately thanked and receive regular communication; make donor stewardship a priority throughout the organization

●       Process donations and prepare acknowledgement letters and other correspondence including year-end tax letters

●       Assist with updating fundraising materials and help organize with the production of collateral 

●       Assist Development Director in maintaining detailed donor history, continually updating and correcting records to maintain accurate contact and biographical information; develop reports to evaluate donor engagement

●       Prepare yearly mailing of annual report to all CenterLink funders and others as deemed by CenterLink CEO, Development Director, Director of Operations and Member Relations, other CL department heads

Working closely with CenterLink Director of Operations and Member Relations

●       Ensure all CenterLink membership packets are mailed to new and renewing members twice per month

●       Coordinate biennial mailing of LGBTQ Community Center Survey

●       Prepare yearly mailings of CenterLink Audit to all CenterLink funders and others as deemed by CenterLink CEO, Development Manager and Director of Operations and Member Relations and Communications Manager

●       Working with Director of Operations and Member Relations coordinate all other mailings to centers throughout the year – ex: Summit Postcard, Holiday Card, and any other mailings company may send throughout the year

●       Updating and uploading of documents to CenterLink’s members-only portal MyCenterLink

●       Various other duties as assigned by the CEO, Director of Operations and Member Relations and Development Director

Skills & Competencies:

·        Must have a deep belief in our mission

·        Display a positive mental attitude and enthusiasm

·        Outcome-driven with the ability to respond to changing circumstances and priorities

·        Excellent and persuasive communication skills – both in-person and written

·        Ability to flex communication style to multiple cultural environments

·        Strong organization and time-management

·        Ability to effectively prioritize and manage multiple tasks simultaneously

·        Donor database experience desirable

·        Passionate learner who is motivated to take on challenges

·        Ability and willingness to travel to conferences and meetings

It’s a bonus if you….

·        Have a high degree of comfort with Growth Zone, Little Green Light or other fundraising databases or CRM databases.

·        Have worked in the LGBTQ movement, especially in the LGBTQ Community Center movement.

Salary and Benefits: 

The hiring salary range for this position has been established at $20.00 - $22.00 per hour depending on experience - 22 hours per week.

Location:

This position is a remote position.

How to Apply:

If you’re interested in joining our team, please submit the following via email to careers @ lgbtcenters.org with Development and Administrative Assistant Application in the subject line:

  • A cover letter describing your interest in CenterLink
  • Include how your experience has prepared you for this role
  • Your resume

All applications should be received no later than July 15, 2021

No calls or agencies, please.

About CenterLink:

CenterLink does not and shall not discriminate based on race, color, religion (creed), gender, gender expression, gender identity, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, volunteers, subcontractors, vendors, and clients.

Our Organization:

Mission: CenterLink strengthens, supports, and connects LGBTQ community centers.

Vision: CenterLink envisions flourishing LGBTQ centers that nurture thriving, healthy, safe communities.

CenterLink was founded in 1994 as a member-based coalition to support the development of strong, sustainable LGBTQ community centers. The organization plays an essential role in supporting the growth of LGBTQ centers and addressing the challenges they face, by helping them to improve their organizational and service delivery capacity and increase access to public resources. Based in Fort Lauderdale, FL, CenterLink works with other national organizations to advance the rights of LGBTQ individuals and to provide LGBTQ community centers with information and analysis of critical issues.

Serving over 260 LGBTQ community centers across the country in 46 states, Puerto Rico and the District of Columbia, as well as centers in Canada, China, Colombia, The United Kingdom, Uganda, and Australia, CenterLink assists newly forming community centers and helps strengthen existing LGBTQ centers, through networking opportunities for center leaders, peer-based technical assistance and training, and a variety of capacity building services. A fundamental goal of our mission is to help build the capacity of centers to meet the social, cultural, health, and political advocacy needs of LGBTQ community members across the country. CenterLink also acts as a voice for LGBTQ community centers in national grassroots organizing, coalition building, and social activism in order to strengthen and build a unified center movement.

 

Classification: Permanent Part-time (with the potential to go full-time), non-exempt (22 hours/week)

Date:  July 2021

Reports to: Director of Operations and Member Relations

Overview: The Administrative Assistant for CenterLink will be…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Start Date
    July 19, 2021
  • Application Deadline
    July 15, 2021
  • Education
    High School Diploma Required

Salary

The hiring salary range for this position has been established at $20.00 - $22.00 per hour depending on experience - 22 hours per week.

Location

Remote
Work may be performed anywhere in United States
Associated Location
1001 West Cypress Creek Road, Fort Lauderdale, FL 33309, United States

How to Apply

How to Apply:

If you’re interested in joining our team, please submit the following via email to careers @ lgbtcenters.org with Development and Administrative Assistant Application in the subject line:

  • A cover letter describing your interest in CenterLink
  • Include how your experience has prepared you for this role
  • Your resume

All applications should be received no later than July 15, 2021

No calls or agencies, please.

How to Apply:

If you’re interested in joining our team, please submit the following via email to careers @ lgbtcenters.org with Development and Administrative Assistant…

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