Administrative Assistant to the Vice President for Enrollment Management

Job Type

Full Time

Published

08/30/2018

Address

221 E 71st Street
New York
NY
10021
United States

Description

Essential Functions

Assistant to the Vice President for Enrollment Management provides administrative support to the Vice President for his/her institution-wide responsibilities. This person assists with many of the day to day aspects of the Vice President’s various responsibilities, as well as providing support to the departmental leadership team.  

Reporting directly to the VP, the position, in part, entails acting as protégé to the VP, assisting in the management of his/her daily activities, including fielding internal and external issues by phone or in person, assisting with scheduling and time management, reviewing, pre-approving and managing divisional budgets. In addition, this person will be involved in the administrative aspects of the Center for Student Services (CSS), including but not limited to; ordering supplies, answering phones, directing students and general administrative work as assigned.

Serves as a primary point of direct administrative contact and liaison between the Vice President and other College administrators, the Board of Trustees, Divisional Chairs, faculty, staff, students, and external institutions and agencies on a range of issues. The Assistant handles or has access to considerable confidential material such as budge/salary information within the division, personnel assessments and issues, Board of Trustee information, and so forth. 

 Duties and Responsibilities:

The incumbent should have excellent oral and written communication skills as well as the ability to work independently and collaboratively. The incumbent may attend and/or plan meetings of various types and would handle all matters regarding such meetings, including contact with attendees, agendas, minutes and scheduling, audio visuals, catering, and so forth.

  • Assist with programmatic, managerial, and administrative matters relative to the departments within Enrollment Management: Admissions, Center for Student Services.
  •  Assist in the preparation and administration of the division’s budget. Develop and maintain office files, budget records, payroll and personnel files.
  •  Responsible for the procurement and inventory of office supplies and equipment.
  • Generate reports, retrieve data, compile statistics, organize and present information in a useable and understandable format.
  • Manage the mail, phone calls, and calendar for the Vice President.
  • Provide administrative support to the Vice President, including the following: arrange and schedule meetings; type reports, correspondence, minutes and related materials; draft and respond to routine correspondence; prepare and maintain reports and spreadsheets.
  • Oversee planning and managing of a variety of meetings, conferences, workshops and special projects
  • Safeguard the confidentiality of the college administration by exercising discretion in communicating information to faculty, students, staff served by the College and in handling administrative records, files, and similar confidential items.
  • Assist with the planning and participation of key enrollment events, such as open house, accepted student days and Griffin days.
  • Compile research and data as needed
  • Train staff members as required
  • Exercise the highest levels of confidentiality on many sensitive matters
  • Other duties as assigned
  • Applicants should be self-starters who could eventually work with little direction. An inquisitive, affirmative, aggressive work ethic is essential.

Education Requirements:

  • Candidates must possess a Bachelor’s Degree.

Other Requirements:

  • Ability to use Microsoft office: database management, word processing, spreadsheet, and/or presentation software.
  • Advanced Excel preferred.
  • Ability to gather data, compile information, and prepare reports
  • Ability to analyze and resolve problems. Ability to read and understand complex documents Excellent presentation skills.
  • Records maintenance skills.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Available to work some night and weekend events as needed.
  • Ability to work with multiple projects simultaneously.
  • Ability to maintain confidentiality.
  • Ability to use independent judgment.
  • Excellent verbal and written communication skills.


Marymount Manhattan College is an affirmative action and equal opportunity employer.

Professional Level

Professional

Minimum Education Required

4-year degree


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