Office Assistant - Seattle - Part-time

Seeking Part-Time Office Assistant in Seattle office of disability rights non-profit

Part-time, Non-exempt position

People with disabilities, Black, indigenous, and people of color, formerly institutionalized or incarcerated, and those from other oppressed groups and all protected classes are strongly encouraged to apply. Disability Rights Washington looks forward to reviewing all applicants, including applicants who have concerns about how accepting this job could affect their eligibility for Medicaid or other programs.

Disability Rights Washington seeks an Office Assistant to provide support to our Office of Development Disabilities Ombuds (DD Ombuds) program. This position will be will be based in our Seattle office. There is the opportunity for some remote work due to COVID but due to mailing needs there in-person work needed immediately. We adhere to all COVID guidelines and have very limited staff in the office currently.

Office Assistant Sought

DRW seeks an Office Assistant to work 20 hours per week in our Seattle Office. Work will be within our regular work week of 9:00 – 4:30, Monday to Friday. There may be occasional work on Saturdays or evenings to provide logistical support for meetings (negotiable). Due to the nature of our advocacy, calls can be intense and emotionally taxing.

Qualifications

• Experience with multi-line phones and customer service
• Demonstrated data entry skills
• Demonstrated skills in the areas of word processing, file maintenance, project administration, time management, inventories and purchasing
• Demonstrated knowledge of general office procedures and use of these principles in the performance of duties
• Proven reliability in attendance
• Motivated and proactive in seeking out work
• A commitment to civil rights and inclusive communities

Responsibilities

• Provides copying services;
• Maintains caller and visitor confidentiality;
• Maintains publication inventory and tracks publications in database;
• Provides timely mailing assistance;
• Replies to general information requests with accurate information;
• Does data entry into to the Disability Advocacy Database (DAD) for DD Ombuds data;
• Provides clerical and administrative support to Office of DD Ombuds employees;
• Maintains files;
• Provide logistical support for meetings;
• Makes travel arrangements;
• Directs phone and email inquiries to the appropriate staff members;
• Forwards voicemail from the general mailbox to the appropriate staff member;
• Greets clients/suppliers/visitors to the organization in a professional and friendly manner;
• Tracks the availability of staff and contact information for out-of-office staff when appropriate; and
• Uses respectful language.
• Codes and files material according to the established procedures;
• Prepares and sends outgoing faxes, mail, and courier parcels;
• Assists with publication dissemination; and
• Uses computer word processing, spreadsheet, and database software to prepare reports, memos, and documents.
• Be an effective team member with excellent interpersonal skills
• Excellent verbal and written communications skills
• Effectively relate to people with all kinds of abilities
• A commitment to civil rights and inclusive communities
• Exercise initiative, ingenuity, and sound judgment
• Ability to organize and manage time independently while working under pressure
• Use Microsoft Word, Microsoft Excel, Microsoft Outlook, Acrobat DC, and Internet

Equal Opportunity Employer

DRW values diversity of culture, disability and other life experiences, and is an equal opportunity employer by choice. We do not discriminate on the basis of sex, sexual orientation, gender identity or expression, age, national origin, religion, race, color, citizenship, veteran status, or disability. We endorse and support the intent of the Americans with Disabilities Act of 1990 (ADA) and are committed to providing reasonable accommodations to qualified individuals with disabilities who are applicants or employees who need accommodations.

About Us

DRW is a private nonprofit organization that advocates for the rights of people with disabilities across Washington. We are designated by the governor as the independent federally-mandated protection and advocacy system for Washington State. As such, DRW promotes, expands, and protects the human and civil rights of people with disabilities. For information about us, please visit: http://www.disabilityrightswa.org/.