The primary role of the Administrative Coordinator is to support both the Director of the Center for Anglican Communion Studies and the Director of Communion Projects in their work to
implement the vision and mission of Virginia Seminary’s Center for Anglican Communion Studies.
- Manage the daily running of the Center’s office and calendar;
- When requested, represent either Director at staff meetings;
- Coordinate the schedule and supervise select assignments for the Center’s student assistants
- Manage office finances: order supplies, manage credit card expenses, pay invoices, track spending and progress against budget; keep Directors up to date on spending to inform future budget planning;
- Draft agenda, itineraries, minutes, reports, emails, letters, and other documents for the Center
- Organize and draft office communications and publicity, including pieces for the weekly e-communique, the Alumni e-news and Anglican Commentary (both monthly), VTS Magazine (2-3 times per year), and periodic press releases and Dean’s Commentary posts.
- Respond to and correspond with the Center’s partners and networks promoting the vision of VTS and facilitating mutual resourcing;
- Implement, in co-operation with other departments, event planning (itineraries, hospitality, programming, and registration) for the Center. This includes planning events related to the Center’s Fellows, Advisory Group, staff retreats, vision group, inter-cultural and inter-religious fora, visiting speakers, international guests, international gatherings, residential conferences, workshops, and consultations;
- Represent the Center at the Administrative Cohort (A-Team) monthly meetings
- Publicize and promote cross-cultural education programs (CCEPs), including making students aware of options for CCEPS, types of funding available, deadlines, paperwork and course prerequisites, and opportunities to share their experiences with the VTS community.
- Assist in planning and attend the Center’s event at General Convention every three years;
- Coordinate and publicize Communion-related prizes and opportunities administered by the Center, such as the Anglican Communion Prize and the annual Compass Rose Society meeting.
- As part of the CACS team, provide informal support and fellowship opportunities for international guests, visitors, and community members;
- Keep the Center’s online presence up to date including its website, Anglican Commentary, Facebook page, and other social media designed to document and promote the ongoing work;
- Act as personal assistant to the Director of CACS; maintain the Director’s calendar, prepare documents for meetings, etc.
- Record short video interviews with CACS guests, arrange video appointments, set up guest conversations for sharing live and online (ie Facebook Live, YouTube, etc.)
- Host Center fora or meetings as requested
- Perform other duties as assigned
- Strong desire to associate with Virginia Theological Seminary and champion its mission.
- Sensitive to cross-cultural relations.
- Ability to handle multiple and complex activities simultaneously.
- Excellent interpersonal skills.
- Excellent organizational skills and ability to work to established objectives and priorities to achieve goals.
- Excellent oral and written communication skills, including minute taking; designing agenda; drafting letters, emails, and social media content; editing and proofreading.
SKILLS & ABILITIES
- Bachelor’s degree preferred.
- Experience working in a cross-cultural context preferred.
- Experience with the Episcopal Church
- Familiarity with other regions of the Anglican Communion preferred.
- Excellent skills in software and other media relevant to the successful running of an office with international reach.
- Stand, walk, sit, type, reach outward, reach above shoulders up to 8 hours/day. Lift 10lbs or less up to 0-2.5+ hours/day.
- Work is performed primarily in the office. Minimal virtual work possible.