Executive Assistant for the Office of the Provost

TO APPLY: https://careers.pace.edu/postings/17223

Reporting directly to the Director of Planning and Communications in the Office of the Provost, the Executive Assistant for the Office of the Provost (EA) has comprehensive knowledge of departmental practices and procedures and is responsible for providing executive-level administrative support to senior executives. The ideal candidate will be a self-starter, proactive, and highly organized, and will assist the executives and other staff within the Provost’s Office with day-to-day hands-on support, handle confidential data, and manage special projects as assigned. The successful incumbent will have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with exceptional attention to detail. The incumbent will multi-task in a fast-paced, deadline-driven environment working with sensitive, confidential information with a high degree of professionalism, accuracy, and organization. The EA will manage the Provost’s, Associate Provosts’, and to some extent, other senior executives’ calendars and provide in-depth daily briefings for the Provost’s appointments. The EA plans, coordinates, and ensures the Provost’s schedule is followed and respected. Provides “gatekeeper” and “gateway” roles, creating win-win situations for direct access to the Provost’s time and office. The EA works closely and effectively with the Provost to keep them well informed of upcoming commitments and responsibilities, following up appropriately.