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Finance and Administration Manager

Posted by
America Needs You
|
New York, NY

America Needs You


New
|
Published 15 days ago

Starting salary for this position is in the $50k range, depending on experience

Company Description

America Needs You fights for economic mobility for ambitious, first-generation college students. We do this by providing transformative mentorship and intensive career development. ANY operates in New York, New Jersey, Illinois and California. Visit www.americaneedsyou.org to learn more information. The America Needs You (ANY) Fellows Program is an intensive two-year program for high-achieving, low-income, first-generation college students. The program has four components: intensive career development, one-on-one mentorship, robust networks and holistic support.

Position Description

The Finance and Administration Manager will play a key role in ensuring the day-to-day effectiveness of our organization, serving as a critical financial and administrative support to the Chief Financial Officer (CFO) and Chief Operating Officer (COO). We are looking for someone with finance, operations and administration experience who is excited to grow their skills and work on projects big and small to further ANY’s mission. Reporting to the CFO, the Finance and Administration Manager will join a tightly-knit operations team responsible for human resources, finance, technology, administration, and organizational planning, and will interact regularly with other departments and teams nationwide as part of our vibrant remote culture.

Responsibilities

Finance and Accounting

  • Maintain accounts payable, including creating new vendors and requesting W-9s
  • Manage bi-annual professional development grant distribution, which includes creating and distributing Salesforce reports, training staff on policies and procedures and troubleshooting 
  • Support the CFO with:
  • Ensuring that all expenses and revenue are coded, reconciled and uploaded on monthly basis for external bookkeepers; and associated receipts are collected and filed
  • Preparation of monthly financial reports, budgets for funding proposals and annual budget 
  • Communicating and troubleshooting budget and finance-related questions with all site directors
  • Collecting and updating documents for our annual audit and tax filings 

Administration and General Operations

  • Act as the primary office manager, working with staff to fill office supply and inventory needs and managing office moves
  • Manage the virtual mailbox, main phone line and main office email accounts
  • Manage all external vendor accounts, including certificates of insurance and liability insurance
  • Work with General Counsel to update any organizational filings and documentation
  • Provide administrative and operational assistance to the operations team in the areas of planning and implementation of various projects, creating project management and tracking tools, conducting research and presenting information
  • Assist the organization in Board meeting preparation and communications
  • Support CEO with Board management and tracking, including maintaining files with minutes, articles of incorporation, by-laws and committees
  • Support CFO with management of all benefits, including payroll review, online time-tracking, 403(b) administration, all benefits provided by PEO, and preparation of all staff notifications related to benefits, salary, holidays, office closures, etc.
  • Manage the hiring of new staff members including recruitment, hiring, onboarding, and orientation, as well as offboarding and other staff transitions
  • Prepare and update all job descriptions, post positions, check in with hiring managers, track onboarding and training (including initiating background check and online onboarding), update the org. chart, manage all staff evaluations, prepare offer letter packages and emails 
  • Prepare all staff meeting presentations and relevant info/data by consulting with COO and others as needed; send agendas to all staff in advance
  • Work with COO to plan, administer and analyze all annual employee surveys
  • Coordinate organization-wide meetings, operations team meetings, trainings, events, travel arrangements and overall organizational scheduling for the fiscal year
  • Manage all internship programs/applications/postings and deadlines at ANY with colleges
  • Manage the Professional Development calendar and schedule of internal committees
  • Collaborate with external PEO to maintain awareness and knowledge of labor laws and assure organizational compliance, including updating the Employee Handbook, providing guidance to staff and managing organizational risks
  • Support the COO with program operations, as needed, with ad hoc projects

Other

  • Attend quarterly Saturday workshops to participate in workshop sessions and engage with Fellows, Mentor Coaches, volunteers and invited guests
  • Additional responsibilities as determined by the CFO and organization as needed

Skills and Qualifications

  • Bachelor’s Degree with at least three years’ experience supporting the finance and administration function is required
  • Strong budgeting, data analysis and financial management skills
  • Strong task and project management skills, including the ability to integrate big picture goals with specific tasks needed to move complex projects forward effectively
  • Highly organized with ability to keep track of multiple competing demands
  • Impeccable attention to detail and a comfort working with spreadsheets
  • Strong verbal and written communication skills
  • Ability to work across teams and departments
  • Microsoft Office proficiency (advanced proficiency with Excel and Word required) and comfort learning new online systems
  • High level of energy, commitment and positivity
  • Strong solution-oriented mindset
  • Discretion with the ability to maintain confidential employee and organizational information
  • Flexibility and comfort working in an environment where multitasking is the norm, the pace is fast, and priorities will evolve
  • The ability to work effectively from home, as this position is open for being completely virtual

Company Description

America Needs You fights for economic mobility for ambitious, first-generation college students. We do this by providing transformative mentorship and intensive career development. ANY operates in New York, New…

Details at a glance

  • Remote Possible
  • Full Time Schedule
  • 4-Year Degree Required

Benefits

We Offer

  • A warm, collaborative work environment with a rich culture of support and feedback
  • Ongoing internal and external opportunities for professional development and training
  • A generous benefits package (health and dental insurance, 403(b), FSA, three weeks of vacation, etc.)
  • Connections to a large, high-powered professional network 

We Offer

  • A warm, collaborative work environment with a rich culture of support and feedback
  • Ongoing internal and external opportunities for professional development and…

Location

New York, NY

How to Apply

Please submit a cover letter and resume to jobs@americaneedsyou.org (subject line: Finance and Administration Manager – Last_Name, First_Name)

Please submit a cover letter and resume to jobs@americaneedsyou.org (subject line: Finance and Administration Manager – Last_Name, First_Name)

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