Associate Director of Fleet and Facilities

Job Type

Full Time



Application Deadline



United States


The Chesapeake Bay Foundation seeks an Associate Director of Fleet and Facilities to be based at its Philip Merrill Environmental Center headquarters located in Annapolis, MD. This position reports to the Vice President of Administration/Operations. 


Established in 1967, the Chesapeake Bay Foundation (CBF) is the largest regional nonprofit conservation organization dedicated to saving the Chesapeake Bay, its rivers and streams, and the wildlife that call it home through education, advocacy, litigation, and restoration. Since 2010, CBF has engaged in a focused effort to defend and implement the Chesapeake Clean Water Blueprint, a binding federal and state collaborative agreement aimed at reducing pollution to the science-based, legally-affirmed levels established by the U.S. Environmental Protection Agency (EPA). The Blueprint is expected to be fully implemented by 2025. If the states and the federal government achieve Blueprint goals, the Bay will finally—after decades of failed efforts—be removed from the Clean Water Act’s impaired waters list. Successfully implementing the Blueprint depends on a well-informed, engaged, active, and diverse constituency of members, advocates, and volunteers who speak up and take action to save the Bay.

CBF has a staff of approximately 190 employees working in offices in Annapolis, Maryland; Richmond and Virginia Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C. as well as 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water policies, restoring waterways, and litigating when necessary. 

CBF's headquarters office in Annapolis, Maryland is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened the Brock Environmental Center—one of the world’s most energy efficient, environmentally smart buildings—in Virginia Beach, Virginia. 

CBF has an annual budget of approximately $26 million and is supported by more than 275,000 members and e-subscribers. For more information on CBF, please visit


The Associate Director of Fleet and Facilities is responsible for the success of CBF's Fleet and Facilities operations ensuring the seamless team management and development, program delivery, safety, quality control and administrative program evaluation. The Associate Director oversees the Chesapeake Bay Foundation's entire fleet, facility, and safety programs. The Associate Director will be responsible for Fleet and Facilities income and expense budgeting and forecasting including Fixed Asset and Repair and Replacement. The Associate Director manages the Fleet Senior Manager and the Facilities Senior Manager to ensure that the programs run efficiently, safely and within budget. The Associate Director ensures that the Administration Department is helpful, creative, and proactive when communicating and working with staff and the public. The Associate Director will ensure that all CBF department staff have the appropriate skills and practices for carrying out their required duties for ensuring the safety of all participants in any CBF activity, training CBF staff or volunteers, operating and/or maintaining CBF's assets, or other duties that reduce or prevent risk or damage to any of the above. The Associate Director is considered a critical player in planning and carrying out CBF's programs and policies to initiate and direct changes to increase efficiency and meet objectives.

Essential functions include:

Safety and Risk Management

Assess safety training programs and needs for all departments involving operation of vehicles (including farm equipment) and vessels during plantings, field trips, volunteer projects, etc. on an ongoing basis.

Implement training needs for all fleet captains, operators of vehicles, and volunteer activities. Determine, implement and provide training for any needed improvements. Coordinate field programs safety point person who is trained, understands, and carries out their duties as safety point person as well as before, during and after any emergency response to field emergencies.

Maintain up-to-date certifications for all vehicles, vessels and staff who require government certifications and are on file. All US Coast Guard certifications are accurately completed and submitted on time including all staff required to hold certifications.

All properties/facilities are operated within set policies. Ensures that every facility (including leased property) is inspected at least annually with filed written reports with timely resolution.

Policy manual and protocols for operations, maintenance and safety is updated, maintained, and communicated to staff through training workshops.

Strategic Planning and Program Collaboration

Collaborate with all departments to understand all ongoing and future program goals and program plans.

Collaboratively develop annual and future years Fixed Asset and maintenance programs for Vehicle, Vessels, Facilities and Operations. All projects are to include innovative sustainability plans.

Partner with Development Department to plan fundraising activities for any ongoing or future projects.


Operating Budget: Responsible for preparing, monitoring, and forecasting the annual Fleet, Facilities and Safety Budgets.

Fixed Assets/ Renewal and Replacements: Responsible for working with all departments to be aware of and help determine or recommend future improvements or purchases that will address program needs regarding Fixed Assets and Renewal and Replacements. Recognize the operating budget impact to other departments when requesting work (maintenance, repairs, etc.) to be completed and work to help find ways to mitigate in order to have necessary work completed.


Available for emergency response 24/7 during all field activity, fleet or facility needs and arranges to have qualified backup when away from the office.


Bachelor's degree in business or environmentally related field. Experience with US Coast Guard regulations for hired vessels critical. Captain's license preferred. Experience and solid knowledge of building systems is critical. Five-seven years of experience with fleet (vehicles, trucks, boats), multiple site locations, risk management and safety. Environmental sustainability experience preferred. Supervisory experience in managing team of staff. Must collaborate with wide array of team members and staff and understand various perspectives as a team player. Effective oral and written communication skills. Ability to communicate to wide array of audiences and constituents such as: staff, captains, Board members, elected officials, donors, and organizational leadership. Interviewing and interpersonal skills. Proven ability to meet frequent deadlines and manage multiple projects and tasks simultaneously. Understand design and structure of the education programs as well as CBF's policy and restoration programs. Experience and expertise to coordinate and review financial information to prioritize and direct staffing, resource allocation and meet objectives. Must make decisions quickly and efficiently, considering multiple facets of an emergency or incident. Strong judgment and proactive skills required. Ability to analyze/synthesize information and solve problems in a timely manner. Proficient in MS Office. Some weekend and evening work required.

To apply, please send application through job posting on CBF website no later than August 15, 2018.

CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred retirement plan. The Chesapeake Bay Foundation is an Equal Opportunity Employer.

Professional Level

None specified

Minimum Education Required

No requirement