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Administrative Assistant, Project Support Team

Posted by
Earth Island Institute
|
Berkeley, CA
New
|
Published 21 days ago

Earth Island Institute (EII), a 501(c)(3) organization, provides fiscal sponsorship, resources, training, technical assistance, and peer relationships to environmental activists looking for an organizational home and institutional leverage for their work. EII’s Project Support Program serves nearly 80 environmental projects with the goals of strengthening the capacity of each project to effectively address environmental issues, create synergy between activists working on similar topics, and allow project directors to focus their energy on their campaigns and programs. For more information about our project support program, please go to our website at www.earthisland.org.

Responsibilities:

This position is part of the Earth Island project support team and serves an essential administrative support function for our project advisors working to meet the needs of our projects under the supervision of the director of operations. Responsibilities include but are not limited to:

Document Review & Organization

  • Assist in compiling, reviewing, and processing information related to accounts payable and receivable.
  • Help to ensure the timely and accurate processing of accounting information. 
  • Communicate and retrieve documentation related to deposits and payments from projects.

Data Entry 

  • Input all information related to grants received by our projects and grants paid out by our projects into the Salesforce database and our Egnyte secure server. 
  • Input all information related to contracts entered into by our projects on our Egnyte secure server and other locations including Google Sheets and Nifty. 

Electronic Document Filing 

  • Upload and maintain uniform naming conventions and file organization for grants, contracts, leases, and all other types of agreements in their respective storage locations (Salesforce, Egnyte, Nifty, Google). 

Qualifications:

The ideal candidate will demonstrate strong administrative, organization, and communication/interpersonal skills and an ability to work both independently and as part of a team. Qualified applicants must be self-directed, detail-oriented, and focused yet flexible when faced with changing priorities. 

This position requires two years of related experience, ideally in the nonprofit sector, including working with databases (such as Salesforce). Candidates must have a comprehensive working knowledge of the Microsoft Office Suite, including Word and Excel, Gmail, and other Google platforms. 

Earth Island Institute (EII), a 501(c)(3) organization, provides fiscal sponsorship, resources, training, technical assistance, and peer relationships to environmental activists looking for an organizational home and institutional…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Start Date
    December 6, 2021
Compensation
USD $25 - USD $30
/ hour
Salary range is $25-30/hour, depending on experience, with benefits, in addition to vacation prorated at 50% (0-1 year 1.66 per pay period) and prorated benefits at 50% employer-paid medical, dental, and vision.

Benefits

Hours, Location, and Compensation:

This is a regular part-time position of 20 hours/week with a schedule to be determined. The Project Support Team is based in our Berkeley, California, office. Due to Covid-19 protocols, the project support staff has been working from home and coming into the office as needed. However, this is not a remote position and candidates should be available for in-office work as public health guidance allows.  This position is available immediately. 

COVID-19 Considerations:

Earth Island is committed to protecting the health of our employees. To this end, Earth Island employees are required to be vaccinated or provide documentation of medical or religious exemption. Our Berkeley office is open though access is limited to employees and tenants. In accordance with current guidelines, employees are required to wear masks in common areas of the office. We will continue to evaluate these policies and practices informed by public health guidance.

Hours, Location, and Compensation:

This is a regular part-time position of 20 hours/week with a schedule to be determined. The Project Support Team is based in our Berkeley…

Location

Temporarily Remote
Work must be performed in or near Berkeley, CA
Associated Location
2150 Allston Way, Berkeley, CA 94704, USA
Suite 460

How to Apply

Please send your résumé along with a cover letter expressing your interest in Earth Island and how your qualifications align with the responsibilities of this position to jobs@earthisland.org with Administrative Assistant in the subject line. Applications received by November 19th, 2021 will receive priority consideration.

Earth Island Institute provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Please send your résumé along with a cover letter expressing your interest in Earth Island and how your qualifications align with the responsibilities of this position to jobs…

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