Administrative Assistant - Capacity for Health at APIAHF

Job Type

Part Time




One Kaiser Plaza
United States


The Opportunity

Capacity for Health (C4H), the national capacity building program of the Asian & Pacific Islander American Health Forum (APIAHF) is searching for a Part-Time Temporary Administrative Assistant.


About C4H:

C4H is a national capacity building program founded in 1993 by APIAHF. We come from communities of service providers, nonprofits, health departments, and healthcare organizations. We imagine new possibilities for operating successful organizations and public health programs—drawing upon innovation and best practices—and then make them real. We aspire to empower our clients with the tools to build healthier communities on the local, regional, and national level.


APIAHF influences policy, mobilizes communities, and strengthens programs and organizations to improve the health of Asian American, Native Hawaiian, and Pacific Islander (AA and NHPI) populations. Our values are respect, fairness, equity and health justice for all. Founded in 1986, we advocate on issues critical to the health and well-being of our diverse and vibrant communities. We approach our work with the philosophy of coalition-building and developing capacity both for AAs and NHPIs and in partnership with diverse racial/ethnic communities. APIAHF is based in Oakland, CA and has an office in Washington, DC.

Position Summary: 

We’re looking for a Part-Time Temporary Administrative Assistant to join our team in Oakland, CA. The Administrative Assistant serves an integral administrative and support role implementing APIAHF capacity building goals, strategies, and work plan. Duties include: management of electronic telecommunications, coordinating complex travel arrangements, event coordination, program documentation, data entry, customer service, program support, and providing administrative support to the overall Capacity Building team of 10 staff. The ideal candidate will be detail-oriented, a strong communicator, and a natural problem solver, with the ability to prioritize and perform multiple administrative functions with competing and tight deadlines. The Administrative Assistant will report to the C4H Practice Manager and will work closely in collaboration with other part-time administrative staff.


Your day-to-day might look something like:

●      Travel Agent. You assist the team by arranging travel related to consulting and training delivery, troubleshooting as needed.

●      Event Coordinator. You manage event registration processes, and print, assemble, and ship training materials. After trainings, you monitor return shipments; you organize, scan, and complete data entry for post-training data and documentation, including evaluations and sign in sheets.

●      Organizer and Team Documentarian. You document processes, decisions, and outcomes. You work closely and communicate frequently with the core C4H administrative team to ensure the full C4H team receives efficient, organized, and cohesive administrative support.

●      Customer Service. You intake and manage mail, telephone and email correspondence and inquiries with C4H and APIAHF clients.


Required Qualifications:

●      You have at least a High School Degree

●      At least 1 year of experience in similar role

●      Effective interpersonal, verbal, and written communication skills

●      High level of attention to and recall of details

●      Ability to effectively and concisely document tasks or project progress and notes

●      Ability to prioritize workload and complete assignments in a timely manner, meeting deadlines and working efficiently in a busy environment

●      You can demonstrate tech savviness via your mastery of diverse software solutions, and can quickly adapt to new technologies--particularly related to productivity

●      Strong motivation and adaptability including ability to work with little supervision

●      Experience and success in working with diverse communities, including communities of color, and LGBT populations


Skills and Knowledge:

We’re looking for someone with natural intellectual curiosity and flexibility. We want someone who thrives in constant change, follows through quickly, and can both take direction and work independently. The ability to stay organized, communicate clearly, and prioritize and reprioritize multiple tasks is essential. You should demonstrate emotional intelligence, self-awareness, approachability, and a sense of humor!


Mental and Physical Requirements:

●      Work pace is fast

●      Standing time required is (30%) including walking

●      High level of concentration and attention to detail required

●      Time speaking and listening: (25%)

●      Ability to lift and move boxes weighing 30 pounds or more


Desired Qualifications:

Experience in health administration, public health, public administration, nonprofit management, or related field. Experience in customer service or related field. Experience working in or with state health departments or clinical care providers.


Start Date: Immediately        

End Date: March 31, 2019, with possibility of extension

Hours: 15-22.5 hrs/week


To Apply:

To apply, please forward your resume and cover letter to Maya Kageyama at  

Professional Level

Entry level

Minimum Education Required

High School

How To Apply

To apply, please forward your resume and cover letter to Maya Kageyama at