Office Administrator

Job Type

Full Time

Salary

Details: Salary range starts at $38k and is commensurate with experience. Excellent benefits package.

Published

07/25/2018

Application Deadline

08/24/2018

Address

601 Tully Street
Syracuse
New York
13204
United States

Description

The Center for Court Innovation is a non-profit organization that works to create a more effective and humane justice system by performing original research and helping launch reforms around the world. The Center creates operating projects that have been documented to reduce the use of jail and prison, assist victims of crime, and strengthen communities. Nationally and internationally, the Center performs original research and provides consulting services to justice innovators.


The Center for Court Innovation has operated an office in Syracuse, New York since 2004. The Upstate Office assists in the development of new problem-solving court initiatives, provides technical assistance to existing problem-solving courts throughout Upstate New York, and plans and implements new programs focused on improving the delivery of justice.


The Center for Court Innovation’s Upstate Office is seeking an Office Administrator.  Reporting to the Upstate Office Project Director, the Officer Administrator will assist in the day-to-day operations of the office and provide administrative and logistical support for the office’s diverse functions and projects. The Office Administrator will be located in our downtown Syracuse office.


Responsibilities include but are not limited to:

·        Organize and maintain a filing system to store financial records and other important documents and office records.

·        Develop, maintain and update content for the Syracuse office web page and social media accounts.

·        Assist program staff in developing program materials.

·        Organize and maintain inventory of office supplies and equipment, and order or purchase additional supplies and equipment as needed.

·        Assist in meeting office-related needs, including issues related to computers, telephones, parking, building access, office maintenance, and other issues.

·        Manage records related to the Syracuse office’s federal, state, and private grants.

·        Assist in drafting, editing, and submitting grant reports.

·        Assist in uploading and maintaining grant-related reports and data in electronic grant management and reporting systems.

·        Assist in creating, updating, and maintaining specialized files to track grant-related activities, data, and reports.

·        Assist in planning meetings, training programs, and other events.

·        Coordinate room reservations, invitations, and refreshments, and prepare meeting materials.

·        Arrange travel accommodations for staff and non-staff event attendees.

·        Prepare vendor payment requisitions for external vendors.

·        Maintain filing system of receipts and invoices.

·        Manage relationships with external vendors.

·        Prepare and submit requests for staff and non-staff reimbursements.

·        Prepare monthly reconciliation reports.


Qualifications: The ideal candidate will have a bachelor’s degree or 3-5 years’ work experience in a busy office. This position requires a detail-oriented self-starter with excellent organizational skills who can get things done efficiently in a high-paced environment. Extensive knowledge of Microsoft Office is required, as well as familiarity with office technology such as computers, cell phones, fax machines, etc. and social media platforms. Excellent verbal and written skills are a must. The candidate must be able to prioritize tasks and remain flexible in the face of rapidly changing work projects. Knowledge or experience working with the justice system is preferable. Candidate must be able to transport self between four office locations (2 Downtown, 1 Westside, 1 Southside).

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

How to apply: 

Email resume and cover letter, with Office Administrator in the subject line, to: syrjobs@courtinnovation.org


If you are unable to access email, you may submit materials by mail to:


Center for Court Innovation

601 Tully Street

Syracuse, NY 13204


 

The Fund for the City of New York/Center for Court Innovation is an equal opportunity employer. The Center does not discriminate on the basis of race, color, religion, gender identity, gender expression, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other category protected by law. We strongly encourage and seek applications from women, people of color, members of the lesbian, gay, bisexual, and transgender communities as well as individuals with prior contact with the criminal justice system.


In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete an employment eligibility verification document form upon hire. Only applicants under consideration will be contacted. No phone calls please.

 

Visit our website at www.courtinnovation.org.

The Center for Court Innovation is a project of the Fund for the City of New York.


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