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Programs Administrator

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Published 17 days ago

Position: Programs Administrator

Status & Location: Full Time, hourly, non-exempt; Detroit, MI  

Reporting Relationships: This position reports to the Program Manager, and works with various stakeholders to assure attainment of organizational and individual goals.

Compensation: $18/hr, avg. 35hrs/week, medical insurance,  generous PTO. 


ABOUT MOSAIC YOUTH THEATRE OF DETROIT

Mosaic empowers young people to maximize their potential through transformative arts experiences on and off stage. With arts as the motivating catalyst, Mosaic develops and inspires the behaviors and critical life and learning skills youth need to have successful, empowered lives through adulthood. 


Why We Need You:

An exceptional creative youth development experience comes from more than well-maintained spaces and great programming, it takes the right people. Help us enhance the outcomes of Detroit area youth through creative youth development.  


The Programs Administrator is a key member of the Mosaic team. Reporting to the Program Manager, the Programs Administrator works directly with youth, families, teaching artists, school & community partners to support Mosaic’s goal to provide equitable access to transformative arts experiences for Detroit-area youth. 


RESPONSIBILITIES + FUNCTIONS

● Communicate and confirm schedules, event details and logistical needs to staff and stakeholders.

● Work with the team to ensure a safe and high-impact creative youth development experience for youth  and alumni by developing appropriate positive relationships with youth, parents, and teaching artists, guest artists and providing outstanding customer service to these and other stakeholders. 

● Support and document logistical planning for ensemble rehearsals, performances, special events, touring, recordings, and auditions. 

● Assist Program Manager with information and documentation necessary for completion of program evaluation, reports, publicity and development. Maintain program databases, learning platforms, and calendars. This includes tracking attendance, contact hours and program KPI’s. Conduct, tabulate and communicate results of youth, parent and partner surveys throughout the season.  

● Work with the Finance team to ensure accurate recording of program financial information.

● Work as on-site contact for rehearsals, performances, events and field trips. This includes chaperoning and driving young artists in Mosaic approved vehicles during field trips, travel and performances and  representing Mosaic at organizational events and in the community as necessary.

● Attends assigned program meetings (i.e. orientation, curriculum development review, program planning/improvement meetings, professional development meetings).

● Manages youth ensemble written and verbal communications with current and prospective parents and young artists.  This includes responding to inquiries about ensemble programming by phone and email, preparing calendars, copy and letters regarding program events, and managing young artist and parent virtual space.  Ensures that announcements and logistics are communicated in a detailed, clearly understandable and timely manner.  

● Develop communication tools, such as newsletters and reports, and respond to requests for information from both internal and external sources. 

● Supports Program Manager with internal written and verbal communications with Programs team members. This includes scheduling trainings and meetings, preparing meeting agendas and minutes, and compiling information for reports.

● Manages community performance booking process.

● Perform other duties as assigned.


What we’re looking for in a candidate:

● Mission focused and results driven. You are committed to supporting the mission and vision of Mosaic Youth Theatre of Detroit and respond to challenges with integrity, and reflect Mosaic’s values to 1) Strive for Excellence  2) Build Community  3) Dream Boldly  and 4) Embrace Joy.

● Detail oriented and organized. You are a master with detailed information, love organization, and execute activities with a high degree of accuracy and consistency. 

● An excellent communicator. You have an ability to listen and read attentively and effectively communicate complex information in a way that is easily digestible for internal and external stakeholders. You have strong writing skills to support the development of compelling reports and proposals.

● Project management. You excel at coordinating multiple moving parts, understand how to prioritize effectively and when to tap into the strengths of others for the success of the project. 

● Community builder. You are committed to fostering a positive work environment and are sensitive to the needs of individuals. You value diverse perspectives and utilize strong interpersonal skills to pursue the best outcomes in all relationships. 

● Professionalism. You work well collectively and individually including in planning. You have a high degree of integrity, empathy, emotional intelligence, and self-awareness.

● Provides your own means of reliable transportation to and from all work assignments.

Physical demands/ Work Environment:

● Regularly required to use hands to finger, handle or feel, and talk and hear. 

● Frequently required to sit, stand, walk, reach with hands, turn, sit, bend, go up and down stairs.

● Work in areas that may use bright or strobe lights and in dark spaces. 

● Some sitting and working at a computer.

● Some travel required as a part of program delivery, oversight and evaluation, training and meeting participation.

● Some evening and weekend hours required.

● Some heavy lifting and moving of supplies.

● While performing the duties of this job, team members may occasionally be exposed to outside weather conditions. 

● The noise level in the work environment varies. 

To apply: Take some time to familiarize yourself with our organization, what we do, and what we believe in. Then, if this seems like a community you’d like to be a part of, submit your resume and responses to the questions below: [250 word max/response} to hr@mosaicdetroit.org with the subject line “Program Administrator” by September 10, 2021.

● Why are you interested in joining the Mosaic team?

● What do you most enjoy about arts administration?

● Tell us about a project or event that you coordinated that strengthened you as an arts administrator. 

Mosaic Youth Theatre of Detroit is an equal opportunity employer. We are committed to upholding safe spaces that honor diverse perspectives, lived experience and expertise to enhance the communities we serve and those we are a part of creating. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.


Position: Programs Administrator

Status & Location: Full Time, hourly, non-exempt; Detroit, MI  

Reporting Relationships: This position reports to the Program Manager, and works with various stakeholders to assure attainment of…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    September 20, 2021
  • Application Deadline
    September 10, 2021

Location

Temporarily Remote
Work must be performed in or near Detroit, MI
Associated Location
Detroit, MI, USA

Apply to This Job

Instructions:

To apply: Take some time to familiarize yourself with our organization, what we do, and what we believe in. Then, if this seems like a community you’d like to be a part of, submit your resume and responses to the questions below: [250 word max/response} to hr@mosaicdetroit.org with the subject line “Program Administrator” by September 10, 2021.

● Why are you interested in joining the Mosaic team?

● What do you most enjoy about arts administration?

● Tell us about a project or event that you coordinated that strengthened you as an arts administrator. 

Mosaic Youth Theatre of Detroit is an equal opportunity employer. We are committed to upholding safe spaces that honor diverse perspectives, lived experience and expertise to enhance the communities we serve and those we are a part of creating. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.


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