Administrative Assistant for the Fellows of the American Bar Foundation

Job Type

Full Time

Published

07/20/2018

Address

750 North Lake Shore Drive
4th floor
Chicago
IL
60611
United States

Description

The American Bar Foundation (“ABF”) seeks a full-time Administrative Assistant to provide support to the Fellows of the ABF. Located in Chicago, the ABF is a nonprofit, independent national research institute committed to empirical research on law, legal institutions and legal processes. Integral support to the ABF is provided by the Fellows of the ABF, an honorary organization of lawyers, judges, and legal scholars whose public and private careers have demonstrated outstanding dedication to the highest principles of the legal profession and to the welfare of their communities.


RESPONSIBILITIES:

The Fellows Administrative Assistant will be responsible for a variety of tasks as part of a six-person team that generates more than $2 million annually for the ABF through gifts from Fellows of the ABF.


Under the supervision of the Associate Director of the Fellows, the Fellows Administrative Assistant will:

  • be the primary point of contact for phone calls and emails to the general Fellows office;
  • assist with Fellows recruitment efforts by researching print and online sources;
  • create and distribute periodic mass mailings and emails;
  • update constituent records in database with new information as received;
  • assist with data entry and gift processing in database;
  • create online event listings and registration forms;
  • prepare invitations, nametags, registration lists, and other materials for events;
  • update website content as needed and coordinate with website developers to post new information;
  • produce acknowledgements and receipts for all gifts received;
  • process all new Fellows by generating welcome packets and emails;
  • process existing donor acknowledgements and thanking procedures;
  •  be responsive to requests from the Executive Director of the ABF and other managers and work collaboratively with colleagues across all departments of the ABF.


 QUALIFICATIONS:

  • B.A./B.S. degree or equivalent practical experience preferred
  • Experience working in a professional environment preferred
  • Able to communicate (verbal and written) and work effectively with volunteers and staff
  • Superb organizational skills and attention to detail
  • Computer proficiency (Word, Excel)
  • Experience with Raisers Edge or other constituent databases a plus
  • Adaptable and flexible
  • Ability to handle multiple projects simultaneously
  • Ability to work independently and in a team environment
  • Initiative and the ability to think critically
  • Ability to interact with attorneys, judges, scholars, and academic professionals
  • Ability to maintain confidentiality and discretion in all areas of ABF business 


Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.


Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open cabinets, and bend or stand as necessary.


Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m. 


Travel

No travel is expected for this position.


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


EEO Statement

The ABF is firmly committed to providing equal employment opportunities. All decisions regarding the terms, privileges, and/or conditions of employment, including but not limited to hiring, classification, grading, recruitment, discharge, discipline, compensation, selection for training or apprenticeship, promotion, renewal of employment, tenure or terms, and benefits, will be made without unlawful discrimination on the basis of race, color, religion, sex, national origin, citizenship, ancestry, age, order of protection status, marital status, disability, military status, unfavorable discharge from the military, sexual orientation, pregnancy, gender, gender identity, housing status, parental status, source of income, certain arrest or criminal history records, genetic information, protected activity (such as opposition to or reporting of prohibited discrimination or harassment), or any other status or classification protected by applicable federal, state, and/or local laws. The ABF prohibits discrimination, retaliation, and harassment of individuals on any of the bases listed above and any other basis protected by applicable federal, state and/or local law.

Benefits

The ABF offers a comprehensive benefits package that includes generous health, retirement, and vacation.

Professional Level

Entry level

Minimum Education Required

High School

How To Apply

To receive full consideration, send resume and cover letter to:


Fellows Development and Communications Assistant Search

American Bar Foundation

750 North Lake Shore Drive 4th floor

Chicago, IL 60611

Email: fellowsresumes@abfn.org 

FAX 312.564.8910

No phone calls, please.


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