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Sponsored Programs Grant Specialist

Posted by
Child Mind Institute
|
New York, NY
New
|
Published 22 days ago

The Child Mind Institute seeks a highly skilled and motivated individual to join our team as the Sponsored Programs Grant Specialist. The Specialist’s responsibilities include acting as a resource to Principal investigators/Project Directors and serving as a liaison for all financial matters pertaining to sponsored contracts and grants, from proposal development to project close out. Requirements of the position include verifying accuracy of budgets, ensuring compliance with CMI and sponsor policies and procedures, and facilitating timely closeouts. Qualified candidates must have the ability to work independently, effectively solve problems and make appropriate decisions under limited direction.

Reporting to the Sponsored Programs Operations Manager, this is a full-time, exempt position located in our New York City office. Hybrid schedule is available.

The Child Mind Institute is proud to be named a Great Place to Work-Certified company! Our competitive compensation and benefits include medical insurance, 401(k) with match, flexible work schedules, paid parental leave, dependent care and discounted tickets and entertainment programs.

Responsibilities:

Post Award:

  • Manages and coordinates all post-award activities. Provides on-going financial oversight of grants and contracts including but not limited to: tracking of funds, evaluating expenditures, forecasting, preparation and submission of interim and final financial reports.
  • Assists with the preparation of the annual federal indirect rate proposal and the annual Uniform Guidance single audit.
  • Works with the Sponsored Programs Operations Manager to review and approve purchasing, payments of services, and reimbursements of expenses.
  • Monitors expenses for correct allocation of funds and coordinates with responsible departments to book expenses and allocations into appropriate fund codes.
  • Maintains journal entries for sponsored projects: receivable, revenue, expenses (including indirect expenses) on a monthly, quarterly, and annual basis.
  • Reconciles ledger balance to the sponsored budgets and backup worksheets on a monthly, quarterly, and annual basis.
  • Prepares standard and ad-hoc budget to actual financial reports as needed. Provides analysis and reasons for variance as needed. Forecasts expenditures on a routine basis and makes recommendations for corrective action if deficits are projected.
  • Manages access and maintenance of all sponsor financial report submission systems (e.g. Federal Payment Management System or PMS).
  • Works with Research Administration, Development, and Program Directors/Principal Investigators to ensure overall compliance with financial and administrative aspects of the awards.
  • Reviews CMI’s sponsored program management and compliance tools and templates and ensures they adequately address all financial terms and conditions of sponsored awards. 
  • For federally-sponsored grants with subawards, maintains financial information in the Federal Funding Accountability and Transparency Act (FFATA) reporting system.

Overall:

  • Works with Program Director/Principal Investigators, the Research Operations Director, Finance, and Development to manage budgeting process for grants and contracts and assists in general budget development and implementation. 
  • Ability to manage multiple large-scale projects and meet deadlines. 
  • Demonstrated proficiency with MS Office Suite (particularly Excel) and database applications. 
  • Other duties as assigned

 Qualifications:

  • Bachelor’s degree preferably in Accounting, Finance or related field
  • 5 -7 years of previous grant administration experience
  • Strong knowledge of federal and non-federal research regulations and policies
  • Experience in grants management, particularly post-award management, financial analysis, budgeting and experience with NIH and industry sponsors
  • Experience working in a general ledger system
  • Effective oral and written communication skills
  • Exceptional attention to detail and accuracy
  • Maturity in handling confidential matters

Please upload your resume and cover letter during the application process.

CMI is committed to public health and to the safety and wellbeing of our colleagues, visitors and volunteers. As such, we have adopted a policy requiring all employees whose positions require them to be on site to be vaccinated against COVID-19 or to meet the legal guidelines for an exemption.

The Child Mind Institute is an equal opportunity employer and does not discriminate in employment based on race, religion (including religious dress and grooming practices), color, sex/gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sex stereotype, gender identity/gender expression/transgender (including whether or not you are transitioning or have transitioned) and sexual orientation; national origin (including language use restrictions and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law [Vehicle Code section 12801.9]); ancestry, physical or mental disability, medical condition, genetic information/characteristics, marital status/registered domestic partner status, age (40 and over), sexual orientation, military or veteran status, or any other basis protected by federal, state or local law or ordinance or regulation.

The Child Mind Institute seeks a highly skilled and motivated individual to join our team as the Sponsored Programs Grant Specialist. The Specialist’s responsibilities include acting as a resource to Principal investigators/Project…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
101 East 56th Street, New York, NY 10022, United States

How to Apply

Please upload your resume and cover letter during the application process. Please click here to apply.

Please upload your resume and cover letter during the application process. Please click here to apply.

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