Project Manager

Job Type

Full Time




800 Maine Avenue Southwest
Suite 900
District of Columbia
United States



The Project Manager (PM) supports the Scientific Program Office team in the development of two large annual meetings each year. The PM will manage the planning and implementation of assigned annual meeting activities such as the 175thAPA History Track, Innovation Zone, Learning Labs and Mind Games; provides information and technical assistance to program faculty regarding CME requirements and submission processes; responds to meeting-related inquiries; and collaborates on conference-related publications. The PM will assist in the ongoing maintenance and improvement of the online submission system and conference program database.


  • Assists the Director in the planning and managing of speaker correspondence and tracking.
  • Program planning and implementation of the historic track for the Annual Meeting 175th APA Anniversary. 
  • Serves as contact for Annual Meeting and IPS: The Mental Health Services Conference session speakers and presenters. Manages background materials for prospective submitters and updates the Scientific Program web site and online submission system as needed; undertakes quality control/proofreading and monitoring of submission activities; coordinates grading and selection.
  • Respond to correspondence and phone inquiries from program faculty regarding the Annual Meeting or IPS scientific program.
  • Disseminates information to the Division of Communication and Marketing and Psychiatric News staff. Prepares and provides information to assist in the generation of articles to promote the Annual Meeting and IPS program.
  • Prepares reports regarding sessions for the Annual Meeting and IPS meetings.
  • Insures that all changes made to publications have also been updated in the database.
  • Ensures accuracy of data in logistics, submission and space chart databases. Create and run reports to proofread all data.
  • Provides support to the Director regarding routine record keeping, preparing drafts of narrative and statistical reports based on meeting activities, assistance with design and updating of the program web site, and maintain calendars for events within the Office of Scientific Programs.
  • Perform other duties as assigned.


  • Bachelor’s Degree in relevant discipline and a minimum of four years related work experience in associations; or, Bachelor’s Degree in relevant discipline
  • Project Management certification and a minimum of two years related work experience. Work experience to include planning and executing projects, assisting with multiple complex projects, strong project management skills with attention to detail.
  • Strong written and verbal communication
  • Excellent interpersonal skills with a focus on team work and customer service
  • Experience with project management, event management, and/or abstract management software is preferred.
  • Experience with regular office equipment and various software packages including Microsoft Office (Word, Excel PowerPoint), google docs, internet search engines, and online databases
  • Must be extremely detail oriented and have excellent coordination and interpersonal skills, with ability to organize and set priorities for multiple simultaneous activities; and work independently with minimal supervision
  • Ability to proofread and edit various documentation
  • Ability to understand and synthesize material quickly and proofread for accuracy
  • Familiarity using audiovisual and computer equipment a plus
  • Experience with teleconference, meeting management and abstract management software a plus

Professional Level

None specified

Minimum Education Required

No requirement