Development Assistant & Office Manager

Job Type

Full Time

Published

08/06/2018

Application Deadline

08/31/2018

Address

New York
New York
United States

Description

The Diabetes Research Institute Foundation (DRIF) is the organization of choice for those who are serious, passionate, and committed to curing diabetes. Its mission - to provide the Diabetes Research Institute with the funding necessary to cure diabetes now - is a testament to the belief that tomorrow is not soon enough to cure those living with diabetes.


The Diabetes Research Institute has become the world leader it is today through the substantial funding provided by the DRI Foundation. Supported by private philanthropy, the DRIF ensures the jumpstarting of new ideas and the continuation of innovative research projects that remain cure-focused and will ultimately benefit those with diabetes.


The Development Assistant & Office Manager in the Manhattan office of the Diabetes Research Institute Foundation (DRIF) will be responsible for providing administrative support to Development and Event staff. The Development Assistant will interact not only with members of staff, but also with board members, committee members, donors, volunteers, vendors, and the general public. The Development Assistant will be required to attend/assist at fundraising events and perform other duties as assigned.


Responsibilities

Administrative

·        Serve as receptionist for visitors and callers

·        Arrange meetings/conference calls

·        Coordinate staff travel and calendars

·        Produce mass mailings and assemble information kits

·        Purchase and organize office supplies

·        Reconcile invoices

·        Arrange for office services and handle maintenance issues

·        Troubleshoot office technology issues and coordinate with vendors

·        Photocopy, fax, scan, file


Donor Acknowledgements

·        Review weekly donor reports

·        Prepare acknowledgment communications


Donor Data

·        Process donations

·        Update Raiser’s Edge fundraising database


Special Events

·        Attend and assist at special events and offsite meetings; some of which occur on evenings and weekends

·        Assist with work leading up to events, including but not limited to:

*event webpage design and update

*creating PowerPoint/Media Loop presentations

*interacting with donors and volunteers

*registration and auction set-up

Other duties as assigned.

QUALIFICATIONS

·        One to two years experience in a non-profit fundraising organization

·        Bachelor’s degree preferred

·        Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and web browsers

·        Experience with Raiser’s Edge is preferred

·        Ability to work occasional evening and weekend hours, as needed

·        Detail-oriented team player with a strong work ethic

·        Professional and positive attitude

·        Ability to communicate and interact effectively with internal and external constituencies

·        Ability to establish priorities, handle overlapping timelines, and meet deadlines effectively and efficiently

·        Excellent written, verbal, and interpersonal communication skills

·        Flexible, resourceful, and able to learn quickly

·        Ability to thrive in a fast-paced, dynamic team environment

·        Physical ability to be on feet for extended periods of time (at events), standing, walking & carrying items and be able to be able to lift and move light- to moderately heavy objects

·        Experience in dealing with vendors, donors, and the general public


If interested, please submit a cover letter and resume. Applications will not be reviewed without a cover letter.

Level of Language Proficiency

English - fluent

Professional Level

Entry level

Minimum Education Required

2-year degree

How To Apply

smertens@drif.org
https://www.diabetesresearch.org/

To apply, please submit a cover letter and resume. Applications will not be reviewed without a cover letter.


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