Details: Commensurate with experience, plus excellent benefits.
Do you have strong organizational skills? Are you able to thrive and be productive with and without close supervision? Do you have a keen attention to detail? Does the idea of managing the upkeep of shiny brand new office; including coordinating office repairs, facilitating proper housekeeping of space, maintaining cleanliness of all shared office space and kitchen area sound appealing to you? If so keep reading!
Who we are:
The Vera Institute of Justice, founded in 1961, is an independent, non-partisan, nonprofit organization that combines expertise in research, technical assistance, and demonstration projects to assist leaders in government and civil society examine justice policy and practice, and improve the systems people rely on for justice and safety. Vera has offices in Los Angeles, New Orleans, New York City, and Washington, DC, and its projects and reform initiatives, typically conducted in partnership with local, state, or national officials, are located across the United States and around the world. Vera is an equal opportunity employer with a commitment to diversity in the workplace.
What you’ll be doing:
Reporting directly to the Senior Operations Manager, the Community Coordinator plays a key role in maintaining the day to day operations of our Los Angeles Office, managing vendor relationships, coordinating facilities matters with building management and executing general operational tasks.
Working from 9am – 2pm, Monday through Friday, you must consistently work to improve the office environment providing a safe, productive and pleasant work space for all departments and employees utilizing forward thinking and creative problem solving techniques. You will act as the point person for all meetings held at the Vera West offices. This includes meeting set up and coordination for physical space needs; notifying Vera West staff of visits and meeting related activities for physical space needs; notifying Vera West staff of visits and meeting related activities. You’ll manage relationships with external partners, such as building management and our leasing company. You will maintain all maintenance contracts and vendor relations; including oversight of annual contract and insurance renewals and help keep our office running smoothly. Some additional duties include, but are not limited, to:
- Oversee the ordering of office supplies, stationary, institutional collateral and business cards
- Greet guests, answer telephone calls and manage a system for regular and emergency back-up
- Manage mail services including the storage and distribution of packages, maintaining on-site storage, sorting all incoming and external mail and faxes, post all outgoing mail.
- Purchase and maintenance of inventory of office furniture and fixtures, equipment, house-keeping functions, and all office supplies- including managing and tracking the annual/monthly budget.
- Process invoices and payments; including the management of the check-signing process
- Information Technology assistance, including technical troubleshooting and managing repairs/site visits from our service provider and telephone company in partner with our IT consulting team.
You have strong working knowledge of Microsoft Office (particularly Word, Excel, and Power Point) and a minimum of 3 to 5 years office management experience
You have excellent writing, communication, and interpersonal skills.
You’re an analytical thinker and have rapid problem-solving skills. In addition, you have the ability to manage work on multiple projects effectively and efficiently.
You have a proven ability to multi-task and balance competing priorities
You are able to identify and resolve problems in a timely manner
Vera is an equal opportunity/affirmative action employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status.
Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission.
For more information about Vera and its work, please visit www.vera.org.
We want to be an employer of choice in our field, and supporting Vera staff—both personally and professionally—is a priority. To do this, we provide:
- Regular reviews of our salary structure to ensure that we are at or above market rate
- Training and learning opportunities with leaders in our field
- Eight weeks paid family leave and other generous time off benefits
- Comprehensive insurance coverage, including medical and dental, life and accidental death, and disability
- A retirement savings plan, including employer contributions and the opportunity for your own tax-advantaged savings
- Tuition reimbursement and publication incentives
Minimum Education Required
How To Apply
Please submit cover letter and resume. The cover letter should outline the minimum and additional qualifications possessed by the candidate and address how the candidate will use those qualifications to excel at the position’s responsibilities.
Online submission in PDF format is preferred. Applications will be considered on a rolling basis until position is filled.
However, if necessary, materials may be mailed or faxed to:
ATTN: People and Culture Department/ Office Services Community Coordinator Recruitment
Vera Institute of Justice
233 Broadway, 12th Floor
New York, NY 10279
Fax: (212) 941-9407
Please use only one method (online, mail or fax) of submission.
No phone calls, please. Only applicants selected for interviews will be contacted.