Outreach and Fund Development Manager

Job Type

Part Time


Details: Hourly rate of pay: Commensurate with experience.



Start Date


Application Deadline



1721 Spruce Street
United States


Position Overview:

The Outreach and Fund Development Manager is responsible for collaborating with the Executive Director in creating strategic donor engagement strategies based on nonprofit best practices. A key duty will be the ongoing maintenance of all donor giving information; creating and collaborating regarding fundraising appeals; coordinating logistics for fund development events; volunteer management, communicating with and stewarding donors; and supporting leadership and committees in all donor cultivation activities.

Candidate must be a strong multi-tasker, have outstanding communication, interpersonal, and research skills, work well under limited supervision and be extremely organized. Prior experience in a nonprofit development position is preferred, but a similar background will be considered. This position offers exceptional opportunity for growth for the right candidate interested in nonprofit fund development, donor data management, and communications and event coordination.


Part-time position, with the potential to grow into a full time position. Average of 25-30 hours per week. Schedule will not exceed 30 hours per week unless approved by Executive Director. Hours may fluctuate prior to and immediately following a special event. Occasional weeknights or weekends will be necessary throughout the year, depending on special events. Flexibility is essential.

Hourly rate of pay: Commensurate with experience.

Position Requirements:

Responsibilities include, but are not limited to the following:

  • Work closely with the Executive Director, consultants, and vendors to create and implement an annual strategic fund development plan and calendar – ensuring the plan’s goals, objectives, and tactics are achieved and are complimentary to the organization’s strategic plan
  • Ensure organizational impact is creatively and uniquely shared with individual donors, foundations, corporate sponsors, and church partners
  • Maintain donor relationship management database, including updating donor records, compiling biographical information, data entry, and pulling reports/queries
  • Communicate in a timely, transparent, effective, helpful, and friendly way, with all donors, staff, board leadership, committees, partners, vendors, volunteers, faith based organizations, businesses, government offices and the public
  • Process incoming gifts and ensure that gifts are accurately recorded and thanked typically within 48 business hours of receipt
  • Prepare deposits, and track other financial data to ensure accuracy when reporting income to bookkeeper. Familiarity with QuickBooks would be helpful.
  • Create, collaborate, and manage all aspects of donor mailings, including direct mail appeals - to include exporting mailing lists and working directly with mailing house vendors and graphic designers
  • Work with the Executive Director to create and implement marketing, PR, website and social media strategies to increase exposure and awareness of Philadelphia READS, and to continually find creative ways to increase exposure, inform and thank donors, and utilize the gift and talents of volunteers
  • Ensure monthly donor and campaign reports are provided to the Executive Director
  • Ensure pledges, monthly gifts, and payment info is accurate to ensure donations do not lapse
  • Analyze donor giving patterns to increase donor retention, upgrading, and conversion rates
  • Assist with individual donor stewardship including acknowledgement letters, thank you cards, donor appreciation gifts, and other communications via phone and email
  • Assist with preparation of the annual report and other communications regarding organizational impact as needed
  • Coordinate logistics and supplies for donor engagement and fundraising events, such as house parties, donor cultivation events, speaking engagements, and annual fundraisers
  • Conduct research on donor prospects and other acquisition strategies to expand donor base nationally
  • Other duties that benefit the organization may be assigned. The candidate must be positive, donor focused, flexible, amicable, versatile, and a team player.
  • Must have a strong commitment to help the organization achieve its mission and be financially sustainable.
  • The candidate must have the ability to move material up to 40 pounds repeatedly, sit or stand for long periods of time, bend, stoop, and reach in order to set-up and take down displays, tables, chairs, audio/visual equipment, posters, and decorations for events, trade-show environments, churches, etc.
  • The position reports to the Executive Director. Periodic performance reviews will be based on a collaborative individual strategic work plan.

Education and Preferred Qualifications:

  • Bachelor’s Degree preferred
  • Prefer 2 years of experience in the nonprofit sector working with donors, coordinating events, donor software management, and implementing fundraising strategies
  • Excellent interpersonal and communication skills, have excellent diplomacy skills
  • Highly organized and acute attention to detail
  • Able to multi-task and meet deadlines, be loyal, and dependable
  • Must be a self-starter, fast learner, have a teachable spirit, and be readily adaptable to changing priorities
  • Must be solution driven and take the initiative to collaborate and solve problems
  • Advanced computer literacy and highly fluent in MS Word, Excel, and PowerPoint
  • Analytical – must have expertise and consistent accuracy when working with databases
  • Comfortable working independently and in a team environment
  • Commitment to the mission of Philadelphia READS

Please submit a resume and cover letter to be considered for this job.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply


Please submit a resume and cover letter to be considered for this job.