Administrative Assistance

Job Type

Full Time
Temporary

Published

09/05/2018

Start Date

10/01/2018

Application Deadline

09/26/2018

Address

45 Oak Street
3rd FLOOR
Patchogue
New York
11772
United States

Description

A full-time position providing administrative and secretarial support to a small but busy non-profit organization, reporting directly to the Executive Director. This position includes a broad array of administrative support, from basics such as answering the phone, handling clients/members calls, handling referrals and assistance, coordinating meetings, taking minutes, ordering supplies, maintaining databases to assisting with event planning, preparing electronic newsletters, and maintaining social media presence. Also provides basic accounting/bookkeeping using Xero, budget development, and monitoring, and work on special projects. Experience at salesforce and MailChimp a plus.

Qualifications:

Candidates must have strong written and verbal communication skills, an understanding of working with not-for-profit agencies, and the ability to multi-task; must have experience with data entry and be proficient with computers, including Microsoft Office, Excel and Publisher programs, and web-based research. Working knowledge of donor databases, including the ability to retrieve and manage data through queries, exports, and reports.

Must be able to lift 20lbs or more

Must have reliable transportation

Proficiency in English and Spanish

Provide administrative support to the organization team

Database Management, 1 year (Preferred)

Administrative Assistance, 1 year (Required)

Education, Bachelor’s (Preferred)

Western Suffolk area (Preferred)

Driver’s License (Required)

Job Title, Full Time



Level of Language Proficiency

Proficiency in English and Spanish

Professional Level

Entry level

Minimum Education Required

2-year degree


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