- Lead and conduct the registration of students to the Conservatory’s adult programs and Young Actors programs for the fall, spring, and summer semesters
- Monitor inbound phone calls, general inbox emails, and inquiries as first point-of-contact.
- Review scholarship/financial aid and work-study applications; make recommendations for participation. Generate necessary paperwork and forms.
- Manage the Young Actors Program, including registration, reviewing scholarship applications, coordinating auditions, and managing parent/guardian communications
- Manage outreach efforts for the Young Actors Program, including connecting with local organizations and distribution of materials and information to local organizations.
- Source and book advertising for YA program and support creation of advertising assets.
- Support administrative and educational planning (including class schedule development, annual institutional calendar creation, and more)
Faculty and Student Matters
- Serve as main point-of-contact and manage communications to all faculty and students
- Along with the General Manager, organize and execute semesterly faculty meetings, first day of classes/workshops check-ins, Young Actors Program auditions, and Final Scenes events
- Copy, circulate and create documents and materials for all students and faculty
- Coordinate work-study program, including application process and supervision of student duties
- Assist with annual teacher contracting and hiring
- Work with Executive Director and General Manager to create an annual marketing plan
- Assist with all Conservatory advertising efforts (including copywriting and content creation for social media, print and online ads, membership postings, and community outreach)
Administrative - General
- Support the Executive Director with general administrative tasks, including development efforts through research of fundraising opportunities and completion of grant applications and funder reporting requirements
Ideal candidates for this position will possess the following qualifications. Both paid and unpaid experience, including volunteer work,will be considered.
- Experience as a registrar in admissions, or sales experience
- Excellent customer service and interpersonal skills
- A background in theatre, arts education, or related fields
- Excellent verbal and written communication
- Meticulous attention to detail and organizational skills
- Discretion on student and faculty matters
- Experience with budgeting a plus
- Experience with Microsoft Office Suite, Google Suite, MailChimp, and Jotform a plus. Experience with other registration or CRM software
Proof of COVID-19 vaccination
Business hours are Monday through Friday from 10am-6pm. Occasional nights and weekends are required.