Executive Assistant

Job Summary: PAARI has an immediate opening for a part-time Executive Assistant to join our team. The Executive Assistant will serve as the right hand and strategic partner to PAARI’s Executive Director, providing critical, high-level support. This position is an opportunity for a highly organized, high-performing, detail-oriented individual with outstanding interpersonal skills and a strong sense of initiative to play a critical role in the advancement of PAARI’s innovative and life-saving work. The ideal candidate thrives in a fast-paced environment, managing multiple tasks efficiently and effectively. Previous experience as an Executive Assistant is strongly preferred.  This position can be based out of PAARI’s Boston Office, 253 Amory Street, Boston, MA 02130 or Plymouth Office, 225 Water Street, Plymouth, MA 02360. Due to COVID-19, PAARI staff are primarily working remotely at this time, which is subject to change. This is a part-time (approximately 20 hours per week) position that has the potential to expand into a full-time position in the future. 

Reports to: PAARI Executive Director Allie Hunter 

Responsibilities:

• Support email, phone, and written correspondence, including triaging phone calls and emails and responding appropriately to inquiries
• Format, proofread, and help prepare documents and presentations, including grants, website, social media, press releases, etc
• Manage the Executive Director’s calendar, organize internal and external meetings, and coordinate travel  
• Act as an information liaison between the Executive Director and others
• Support financial processes, including processing expense reports, preparing invoices, managing receipts, tracking reimbursements, preparing payments, etc
• Provide general administrative and office support, including processing incoming and outgoing mail, filing, organizing, and maintaining documents, office supplies, and maintenance of office equipment
• Support back-end programming logistics and communications for training and technical assistance 
• Coordinate logistics (space, catering, materials, etc), registration, and communication for events
• Provide support to various special projects as requested and other duties as assigned

Qualifications:

• 3 or more years experience as an Executive, Administrative Assistant, or similar role
• Exceptional organizational and administrative skills
• Ability to build relationships with diverse individuals and organizations to achieve common goals
• Exceptional interpersonal and written communication skills, including excellent proofreading skills
• Skilled multitasker comfortable in a fast-paced environment; ability to work well under time constraints
• Flexible, resourceful, positive attitude, and ability to anticipate needs and solve problems
• High integrity, good judgment, and ability to maintain confidentiality 
• Strong computer and internet skills, competency with Google Drive and Google Calendar 
• Graphic design and/or website experience a plus
• Valid driver’s license and access to a vehicle required 
• Commitment to PAARI’s mission and comfortable as an ambassador of PAARI’s mission