Project Coordinator

Job Type

Part Time


Minimum: $18,720.00
Maximum: $27,300.00
Details: Hourly rate of $18-21, Hours per week 20-25. Salary offer depends on experience.



Start Date:


Application Deadline:



2000 Franklin Street
3rd Floor
United States


Position description

The Project Coordinator ensures HOPE’s internal systems and projects are efficient and effective. The Project Coordinator provides programmatic and administrative support to HOPE Collaborative. In addition to day-to-day administrative duties, the Project Coordinator works closely with the Director on special projects in fundraising, communications, and operations.

Essential duties and responsibilities

1.    Operations and administration (35%)

  • Organize and maintain organizational systems, files, and data for HOPE
  • Answer telephones, open mail, check voicemail, etc.
  • Fill out, submit, and track check requests
  • Use Netsuite to handle all bill payments and vendor payments
  • Serve as liaison between HOPE staff and fiscal sponsor, IT provider, and other vendors
  • Research and compile information as needed
  • Order office supplies, food for meetings, etc.
  • Attend HOPE meetings as needed
  • Other tasks and responsibilities as assigned

2. Program support (30%)

  • Provide logistical support for meetings, events, and conferences, such as arranging childcare, interpretation, food, setup and breakdown.
  • Prepare written notes from meetings as needed
  • Enter, maintain and track data, including meeting attendance, corner store surveys, etc.
  • Support action teams, committees, and staff with scheduling meetings
  • Produce monthly electronic newsletter using Constant Contact
  • Maintain HOPE’s social media presence using Facebook, Twitter, and other social media tools
  • Create and maintain project contact lists and calendars

3. Special projects in fundraising, communications, and operations (35%)

  • Support Director on special projects as needed, with an emphasis on fundraising, communications, and operations. Examples of projects include: tracking donations and entering donor information into database during fundraising campaigns; creating and maintaining a grants tracking spreadsheet that shows the status of grant proposals; creating a year-long schedule for the newsletter that shows which people and topics will be highlighted in each issue; and documenting standard operating procedures for internal systems.

The ideal candidate will have the following qualifications

Education and experience

  • At least two years of administrative experience
  • Experience working in fundraising, communications, or operations
  • Experience working with low-income communities of color and youth in Oakland or similar community

Knowledge, skills and abilities

  • Exceptional project management skills and demonstrated understanding of clear process
  • Extremely well organized
  • Excellent computer skills using Microsoft Office (Word, Excel, Powerpoint, Publisher), internet and email
  • Excellent typing (50 WPM), writing, proofreading and editing skills
  • Excellent written and oral communication skills
  • Detail orientation
  • Able to manage multiple tasks in a busy environment
  • Able to work well independently and as part of a team
  • Able to switch gracefully between projects where they are in charge and projects where they are supporting someone else
  • Knowledge of or interest in food systems, built environment, school food, and/or community and youth engagement
  • Strong commitment to social change

Organizational relationships: The Project Coordinator reports to the Director and works collaboratively with staff on a daily basis. The Project Coordinator interacts with Steering Committee members, Youth Action Board members, HOPE adult members, and partners on a weekly basis.

Work environment: The position is based in an office building in Oakland, CA. The assigned workspace is in a shared office with a moderate level of noise and interruptions. While this is an office position, weekly travel to other locations in and around Oakland is required to purchase food and other materials for meetings. A personal vehicle or public transportation may be utilized.

Physical demands: Employee must have the ability to travel outside of the office and operate a computer up to 8 hours per day. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to handle or feel; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 20 pounds. The employee must have the physical ability to occasionally navigate 3 flights of stairs if the building elevator is being serviced.


Tides Center offers a full benefits package. HOPE Collaborative is a project of the Tides Center.

Level of Language Proficiency

English required

Professional Level


Minimum Education Required

No requirement

How To Apply

The deadline to apply is April 30, 2018.

Send the following materials to with “Project Coordinator” in the subject line.

  1. Either a cover letter or a link to a 3-minute video explaining why you are interested in and qualified for this position
  2. A resume
  3. A short work sample that demonstrates communication and organization skills (e.g. an email to stakeholders, well-organized meeting notes, powerpoint presentation, tracking spreadsheet, project plan, etc.)