The Staff Accountant is an important member of the accounting department and reports to the Accounting Supervisor. The Staff Accountant supports and assist the Accounting Supervisor and other accounting personnel with routine day to day accounting functions including billing, payables, payroll, month end close, analyses, reporting etc. The Staff Accountant should take initiative to learn the operations and make recommendation to improve operations as needed.
Duties and Responsibilities:
- Assist with preparation of grant budget, including modifications as needed;
- Assist with monthly billings of government grants by due dates as required;
- Review grant billing variance (budget vs actual) with program supervisors as needed;
- Assist with follow up on grant collections as needed;
- Assist with contract audits as required;
- Make deposit or process cash receipts in a timely manner;
- Process payroll;
- Process vendor invoices and related payments as needed;
- Assist with month end closing process as needed;
- Assist with audit schedules and other audit supporting tasks as assigned;
- Assist with the preparation of reports as requested.
- Be a solid user of the accounting system-Fund-EZ
- Be proficient with Jenesse Center, Inc’s general ledger coding system.
- Update department procedures (as your assigned task changes) to make sure a current set of procedures are available for cross-training and audit purposes;
- Adhere to established procedures and make recommendations to improve whenever the opportunity arises;
- Assist the department to promote a positive team environment and maintain a service focused to other departments;
- Maintain orderly and organized accounting records;
- Comply with established organizational policies and procedures;
Other Responsibilities Include:
- Performs other job-related duties as assigned by Accounting Supervisor.
Must support Jenesse's mission and philosophy. Must have good communication skills, effective written communication; be able to function within a multi-cultural, multi-ethnic crisis center setting as part of a multi-disciplinary team; have knowledge of accounts payable/accounts receivable functions and procedures. Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, highly desired.
Education and experience:
- Accounting degree with 5 years relevant experience
- Nonprofit experience a plus
- Fund accounting a must
- Strong user of Excel
- Solid communication skills
- Detail oriented, organized and analytical
- Ability to work with deadlines
- Four years of progressive accounting experience, at least two of which were working in a Nonprofit Organization, or a Bachelor’s degree or the equivalent, in accounting, finance, business administration or a related field from an accredited college or university. Andy combination of training and experience that would provide the required knowledge, skills and abilities will be considered.
- Knowledge of:
- General accounting principles and practices; budgeting, accounting and reporting systems for nonprofit organizations; computer applications related to financial reporting (database, spreadsheet, word processing); general office practices and procedures; accounting procedures and practices and procedures; unique accounting issues relating to nonprofits that received Federal, State and Local grants.
- Ability to:
- Follow and implement financial accounting procedures and reports; research, analyze and interpret complex accounting data; prepare clear, concise financial reports for managers, grantors, and other internal and external users; evaluate current accounting policies and procedures and recommend improvements; develop and maintain effective working relationships with those contacted in the course of work.
Minimum Education Required