Job Type

Full Time

Salary

Minimum: $47,500
Maximum: $53,500

Published

10/04/2018

Start Date

11/01/2018

Application Deadline

10/31/2018

Address

1245 East Washington Avenue
Ste 150
Madison
Wisconsin
53703
United States

Description

SUMMARY: Under the supervision of the Director of Finance and Administration, the Associate Staff Accountant is a non-exempt position. This position is responsible for supporting aspects of finance and accounting for the agency including general accounting responsibilities, account reconciliations, participation in the annual audit, and month-end, quarter-end, and year-end closings. This position is also responsible for ensuring that transactions are processed in accordance with GAAP, Federal and State grants financial management guidelines, and END ABUSE internal policies and procedures, and for communicating exceptions to management.


PRIMARY RESPONSIBILITIES:


Accounts Payable and Receivable

Perform the day-to-day processing of accounts payable transactions to ensure that END ABUSE finances are maintained in an effective, up to date, and accurate manner.

·       Receive and verify invoices and requisitions for goods and services.

·       Verify that transactions comply with END ABUSE financial policies and procedures, and troubleshoot as needed.

·       Prepare coding of invoices for Director of Finance and Administration for approval and data entry.

·       Enter invoices for payment into accounting system.

·       Manage the weekly check run as designated by the Director of Finance and Administration.

·       Monitor sub-grantees billings against budgeted amounts.

·       Monitor legal funds granted to outside attorneys.

·       Calculate 1099’s at year-end.

·       Track vendor W-9 forms.

·       Manage online payments to vendors.

·       Monitor sub-grantees billings against budgeted amounts.

·       Process and track receivables invoices as they relate to grant income, program income, event registrations, and donations.

·       Research and process deposits and cash receipts in the accounting software.

·       Reconcile END ABUSE training events’ paid registrations versus unpaid registrations due to END ABUSE.

·       Invoice outside vendors as necessary for fees due to END ABUSE for outside engagements completed by END ABUSE staff.

·       Manage credit card processing.


Payroll

Complete payroll functions in order to ensure that staff are paid in an accurate and timely manner.

a)    Calculate salaries and benefits.

b)    Process semi-monthly payroll within payroll system.

c)    Manage time and labor management software.

d)    Review approved staff timesheets for accuracy and completeness.

e)    Process timesheet reports for allocation of grant funds.


Administrative Support

a)    Filing, organizing, data entry, and any other duties as assigned.


QUALIFICATIONS:


Required

·       Four-year Accounting degree.

·       2+ years of accounting experience.

·       1+ years of payroll experience.

·       Excellent communications skills, verbal and written.

·       Comfortable with office technology such as copiers, faxes, postage machines, etc.

·       Highly proficient in the use of MS Excel, Word, and Outlook; ability to learn and utilize additional forms of technology preferred.

·       Able to work efficiently under deadlines.

·       Aptitude for complexity and flexibility.

·       Must be detail oriented, extremely organized and dependable.

·       Team player.


Work Environment and Physical Demands

·       Work is primarily performed in an office setting and routinely uses standard office equipment such as computers, phones, photocopiers, fax machines and filing cabinets.

·       Occasionally requires the ability to sit or stand for extended periods of time and to move about the space.

·       Requires the ability to adjust vision and focus to review documents and spreadsheets.

 

Preferred

·       Experience with Great Plains Accounting Software.

·       Non-profit accounting experience.

·       Any foreign language skills a plus!


Leadership Role:

This position provides the opportunity to create streamlined processes that help the END ABUSE finance and admin team be as efficient as possible. It also provides the opportunity to assist programs through the sharing of knowledge on administrative issues.

 

AGENCY RESPONSIBILITIES:

It is the responsibility of every END ABUSE employee to uphold the mission and vision of this agency.  END ABUSE works to advance the principle that all people have the right to a life free of oppression and violence. We work to foster change in our economic, social and political systems and bring leadership expertise and best practices to Wisconsin domestic abuse programs and communities engaged in ending domestic violence.


It is also an expectation that on the individual level all staff members will work to further their personal capacity to foster an environment of cultural inclusivity and sensitivity that is the foundation for all our work.

 

This description is intended to indicate the kinds of duties and levels of work difficulty that will be required and should not be construed as specifying or defining all the duties and responsibilities of a particular position.

 

The salary range for this position is $47,500-53,500 a year. Benefits include health insurance, life insurance, short-term and long-term disability coverage, employee assistance program, and paid vacation, holidays and sick leave.

 

If you wish to apply for this position, please submit a complete application package including:

·       A current resume;

·       A one-page cover letter;

·       A one-page, double-spaced essay describing your understanding of domestic abuse;

·       The End Abuse employment application form (signed):

https://wi.coalitionmanager.org/PostingFile/Associate-Staff-Accountant165264EndAbuseApplicationForm2016.pdf



To be considered for this position, you must submit a complete application package with all items listed above.


Send your complete application package by mail, email or fax to:

End Domestic Abuse Wisconsin

HIRING COMMITTEE

1245 E. Washington Ave., Suite 150

Madison, WI 53703

Emailapply@endabusewi.org            

Fax: 608-255-3560

 

For full consideration, please apply ASAP as interviews will begin immediately on a rolling basis until the position is filled.


End Domestic Abuse Wisconsin is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to arrest or conviction, race, color, religion, gender, gender identity or expression, sexual orientation, age, national origin, marital status, citizenship, disability or veteran status. We encourage applicants with disabilities who may need accommodations in the application process to contact the Operations Coordinator, Angie Trudell Vasquez, at angietv@endabusewi.org or by calling 608-255-0539 x 303.


Benefits

The salary range for this position is $47,500-53,500 a year. Benefits include health insurance, life insurance, short-term and long-term disability coverage, employee assistance program, and paid vacation, holidays and sick leave. We also offer 401K after three months of employment. We are a family friendly and caring workplace. We are an inclusive workplace. Our staff has a voice in the organization. We close our office every year between 12/24 and the first of the new year so our staff can refresh and recharge.

Level of Language Proficiency

Any foreign language skills a plus!

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply

apply@endabusewi.org
http://www.endabusewi.org/IndividualListing.aspx?PostingId=151

If you wish to apply for this position, please submit a complete application package including:

·       A current resume;

·       A one-page cover letter;

·       A one-page, double-spaced essay describing your understanding of domestic abuse;

·       The End Abuse employment application form (signed):

https://wi.coalitionmanager.org/PostingFile/Associate-Staff-Accountant165264EndAbuseApplicationForm2016.pdf



To be considered for this position, you must submit a complete application package with all items listed above.


Send your complete application package by mail, email or fax to:

End Domestic Abuse Wisconsin

HIRING COMMITTEE

1245 E. Washington Ave., Suite 150

Madison, WI 53703

Emailapply@endabusewi.org            

Fax: 608-255-3560

 

For full consideration, please apply ASAP as interviews will begin immediately on a rolling basis until the position is filled.


End Domestic Abuse Wisconsin is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to arrest or conviction, race, color, religion, gender, gender identity or expression, sexual orientation, age, national origin, marital status, citizenship, disability or veteran status. We encourage applicants with disabilities who may need accommodations in the application process to contact the Operations Coordinator, Angie Trudell Vasquez, at angietv@endabusewi.org or by calling 608-255-0539 x 303.


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