Grants Manager - NYC

Job Type

Full Time




605 3rd Avenue
New York
New York
United States


TITLE: Grants Manager

DIVISION: Development

LOCATION: National Office (New York)

REPORTS TO: Director, National Institutional Giving


ADL seeks a capable, effective Grants Manager with sophisticated communication and research skills and the ability to manage multiple simultaneous deadlines to serve as a key capacity builder on ADL’s institutional outreach team. The successful candidate will thrive in a deadline-driven organization that is experiencing growth, and will skillfully handle a range of responsibilities, including proposal and report writing, prospect and donor research, strategy development, and data analysis and management. The person in this position will report to the Director, National Institutional Giving and will work closely with the national development team, as well as regional Development Directors and program staff.


Writing and Communication

  • Craft proposals, letters of inquiry, narrative reports, budgets, financial reports and other communication material for foundations, family foundations, corporate foundations, companies and individual donors. Modify templates based on donors’ interests.
  • Work closely with national and regional development and program staff to develop and deliver customized proposals and reports for unrestricted and program-specific grants.
  • Execute superb internal coordination and communication to request program and financial information needed to prepare donor-facing materials in a timely way, while managing a portfolio of 60 or more accounts.
  • Maintain an expectation of excellence in both written and verbal communications, as well as a dedication to superior customer service with an emphasis on relationship building.

Research and Strategy

  • Initiate and prioritize donor research activity. Analyze and make decisions about giving capacity, and formulate and implement a rating system for individual donors and prospects.  
  • Perform complex analyses and organize information to identify philanthropic patterns, affinities, and relationships among foundations and individuals. Create concise, accurate, and timely research products using an array of data (biographical information, financial data, news, and philanthropic history).  
  • Serve as a resource on donor and prospect research, research tools and methods that can be used by development professionals and others.
  • Stay abreast of fundraising trends and issues, maintaining knowledge of available training and educational opportunities to develop necessary skills.
  • Maintain research records in electronic and paper form, as necessary.

Data Analysis and Management

  • Play a key role as data strategist in the development of qualification, cultivation, solicitation and stewardship strategies.
  • Implement and coordinate national and regional data tracking systems for development outreach, including inquiries, proposals, updates and reports.
  • Through sophisticated and specialized knowledge of the donor database, proactively extract reports and analyze the data to gain actionable insights.  
  • Design and implement a system to track and disseminate news and information about top donors and prospects, analyzing large volumes of information from diverse sources. Update donor files accordingly and update assigned frontline fundraiser of changes.
  • Review the accuracy of electronic records and other organization information on donors and prospects and facilitate updates as needed.
  • Adhere to all professional and ADL standards to ensure that an individual’s fundamental right to privacy and the agency’s right to keep its information confidential are protected. Work with Development team, and, as necessary, ADL senior leadership to develop appropriate policies and procedure to protect same.


  • Bachelor’s Degree preferred.
  • A minimum of 3- 5 years’ experience in grant writing and donor and prospect research in a not-for-profit fundraising environment.
  • Excellent interpersonal, oral and written presentation skills.
  • Superior writing and proofreading skills.
  • Strong organizational and administrative skills, with a demonstrated track record of establishing effective systems that foster collaboration and improve efficiency. 
  • Demonstrated analytical skills related to complex donor research.
  • Background in one or more areas: Jewish communal programs, civil rights, immigrant rights, education, Israel, international affairs, technology for social good.
  • Ability to think strategically, analytically and creatively in a fast-paced environment.
  • Proficiency in use of online research tools such as Wealth Engine and Foundation Directory Online, along with numerous other tools and publications. 
  • Proficiency with data mining software, Word, Excel, Outlook and database management software.
  • Knowledge of Salesforce donor database helpful.
  • Ability to work with highly sensitive, confidential information using excellent judgment at all times.

Professional Level


Minimum Education Required

4-year degree

How To Apply

Please submit your resume and cover letter by following the link above.