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Operations /Audio Visual Coordiantor

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Published 7 days ago

The Operations/Audio Visual Coordinator will provide technical and general support for the David 

Rockefeller Creative Arts Center (DR Center), a multipurpose performance and rehearsal space, art 

gallery, and studio/classroom space. The incumbent will be responsible for effective operation of 

audio visual-related equipment and systems, including lighting, sound, projection, and recording.

The Operations/Audio Visual Coordinator will support artists as needed during dance, music, and 

theater rehearsals and performances; exhibitions; and other events at the DR Center. In addition,

the incumbent will be responsible for recording events at the DR Center and working with the Fund’s communications team to livestream and share video and photos on the Fund’s online platforms.

This is a full-time position based in Tarrytown, New York.

Key Responsibilities

Technical Duties

•   Plan, organize and implement the operation and maintenance of audio visual-related 

equipment at the DR Center, including lights and lighting control panels, sound equipment, (e.g., 

microphones, sound consoles, speakers, etc.), projectors, curtains and shades, telescopic seating, 

and other technical systems used during rehearsals, performances, gallery exhibitions, and other 

programs and events.

•   Program sound equipment, lighting equipment, LED/LCD monitors, and other technical 

systems in advance of events, as necessary.

•   Adjust gallery lights and curtains/shades for exhibitions, as needed.

•   Record and/or livestream performances, lectures, and other events.

•   Work with communications team to draft copy for and share digital recordings, 

images, and other Pocantico content on RBF digital platforms.

•   Troubleshoot and resolve problems with production equipment.

•   Monitor the condition of equipment and notify manager of any required repairs or 

replacements.

•   Follow proper safety practices and procedures at all times.

•   Liaise with vendors accessing the DR Center for events and other needs.

•   Assist in receiving and coordinating incoming/outgoing shipments of art and 

exhibition-related equipment and supplies to/from gallery.


General Support Duties

•   Provide concierge services to all DR Center visitors, including 

artists-in-residence, conference participants, ticketholders and invited guests, and others. 

Welcome and greet guests, maintain professional rapport, respond to guest inquiries, and problem 

solve any guest-related concerns as they arise.

•   Orient artist residents, performers, and other visitors to the facilities available 

in the building.

•   Track gallery attendance and monitor the gallery space when visitors are present.

•   Attend to safety and precautionary measures and report matters as they arise.

•   Assist with DR Center facility set-ups for rehearsals, performances, meetings, etc.

•   Keep the Director of Conferences and Administrations and/or Manager of Public 

Programs apprised of all relevant issues that arise during events at the DR Center.

•   Perform other related duties as requested by the Director of Conferences and 

Administrations and/or Manager of Public Programs.

Skills and Abilities

Knowledge of:

  • operational characteristics and techniques used in theatre production lighting and sound;
  • principles and practices of theatre sound engineering. A working knowledge of digital sound 

desks is advantageous; and

  •  principles and practices of stage lighting. A working knowledge of digital lighting desks is 

preferred.

•   Experience in video mapping and editing.

•   Experience with social media and livestreaming.

•   Ability to set up, troubleshoot, and problem solve equipment and software for 

performance.

•   Experience coordinating rehearsals and performances with safety protocols in mind.

•   Effective communication abilities, both spoken and in writing.

•   Ability to exemplify RBF’s Leadership Indicators (competencies listed below).

•   Strong interpersonal skills, including the ability to be consistently diplomatic, 

tactful, and professional and to interact effectively with all levels of staff, trustees, artist 

residents, guests, and other external parties.

•   Ability to safely climb ladders and move, lift, carry, push, or pull moderate to 

heavy items, as needed.

•   Tolerance for exposure to noise, dust, and electrical energy.

•   Ability to work long hours and maintain a flexible schedule (weekend and/or evening 

hours will be routinely required).

•   Ability to work independently and manage multiple tasks and projects with 

flexibility and detail orientation.

•   Ability to prioritize and work under pressure.

•   Experience working in a public-facing or visitor services role preferred.

•   Bilingual competencies, English and Spanish language proficiencies.

Education, Experience, and Knowledge

• Associate’s degree in audio-visual production, video production, and multimedia operations with 

three years of relevant work experience, or bachelor’s degree in relevant field with two years’ 

experience.

Expectations of All Positions

Each employee is expected to:

•   Understand and support the philanthropic mission of the RBF.

•   Respect and value those who partner with or request assistance from the RBF.

•   Manage the resources of the RBF in a manner that maximizes the funds available for 

charitable activity.

•   Advance the Fund’s vision of becoming an anti-racist and anti-sexist institution; 

support diversity, equity, and inclusion efforts in core responsibilities and institution-wide 

efforts.

•   Respect the contribution of each employee of the RBF and support colleagues in 

fulfilling their individual responsibilities.

•   Appreciate differences in perspectives and point of view and work collaboratively 

with colleagues toward shared goals and objectives.

•   Commit time to RBF activities and conversations that strengthen the Fund’s culture 

and improve its effectiveness.


The Operations/Audio Visual Coordinator will provide technical and general support for the David 

Rockefeller Creative Arts Center (DR Center), a multipurpose performance and rehearsal space, art 

gallery, and studio/classroom space. The…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Application Deadline
    July 2, 2021
  • Education
    2-Year Degree Required

Location

Temporarily Remote
Work may be performed anywhere in United States
Associated Location
200 Lake Rd, Tarrytown, NY 10591, USA

How to Apply

The Rockefeller Brothers Fund is an equal opportunity employer and invites applications from 

candidates regardless of race, gender, national origin, sexual orientation, age, disability, or 

religion. The Fund is committed to becoming an anti-racist and anti-sexist institution (read more 

here). We offer a salary commensurate with qualifications and experience, a generous benefits 

package, and a pleasant work environment.

Given restrictions in place to curb the spread of COVID-19, this role will begin working remotely 

with the expectation of reporting to the Pocantico office (Tarrytown, New York) when conditions 

allow.

To apply, please send a letter explaining your interest in the position and qualifications along 

with a resume to employment@rbf.org. Include Operations/Audio Vision Coordinator in the subject 

line of your email. No telephone or fax inquiries please. Application deadline is July 2, 2021.

For additional information please visit our website at www.rbf.org.


The Rockefeller Brothers Fund is an equal opportunity employer and invites applications from 

candidates regardless of race, gender, national origin, sexual orientation, age…

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