Registrar and Communications Coordinator

Job Type

Full Time


Details: Salary is commensurate with experience



Start Date


Application Deadline



199 Sudbury Road
United States


Inward Bound Mindfulness Education (iBme)

Registrar and Communications Coordinator

About iBme

Founded in 2010, Inward Bound Mindfulness Education (iBme) is a small and growing nonprofit offering in-depth mindfulness retreats and programming for teens and the parents and professionals who support them. Our model guides participants in developing self-awareness, compassion, and ethical decision-making, and empowers them to apply these skills in improving their lives and communities. For more information, please visit

Position Overview: Registrar and Communications Coordinator

iBme seeks to hire a full time team member for our Concord, MA office. This role will oversee the registration process for approximately 15 annual retreats, connecting with parents, teens, young adults, and adults who are interested in iBme’s retreat programming. Additionally, this person will provide administrative support to the Outreach and Communications Manager. The Program Coordinator’s primary tasks will be communication with potential retreat participants via phone, email, and social media, and all aspects of registration for retreats.

The ideal candidate will be detail oriented, professional, and communicate effectively, both verbally and in writing, and possess a high level of ownership and accountability. They will have strong interpersonal skills, with the ability to encourage authentic engagement, sharing, and reciprocity among our vibrant network of teens, parents, retreat staff, teachers, and donors.

Registrar Duties (80% of time)

  • Assume a proactive role in increasing the efficiency and organization of iBme programs by bringing excellence to this role
  • Take lead on retreat registration for teens, young adults, and adult retreats. These duties include:
  • Moving people through the admissions process including requirements for application, payment, and follow-up
  • Coordinating mental health screenings for participants
  • Responding to inquiries about registration and retreats through and
  • Using Google Drive sheets, docs, photos, calendar, and gmail (and add-ons) to manage participant lists, staff needs, and other logistical details for retreats
  • Liaising between iBme and the Retreat Manager to ensure full and open communication
  • Triage, respond to, and follow up on emails and phone call inquiries that come into iBme
  • Maintain an accurate and up-to-date Salesforce database of participants
  • Maintain an organized system for retaining documents and information
  • Engage in general administrative tasks such as scanning, filing, copying, faxing, etc.
  • Perform other duties as assigned by the Program Director

Communications Duties (20% of time)

  • Take point (with supervision and support from Outreach and Communications Manager) on all social media accounts for iBme including: Facebook, Twitter, YouTube, Instagram, Linked-In, and website, with periodic posts as detailed in the social media plan
  • Assist with other communications and outreach related tasks as needed by the Outreach and Communications Manager


The successful candidate will have a strong interest in iBme’s mission, be grounded in honesty and integrity, and bring a collaborative perspective and a sense of humor to the workplace. We are looking for a candidate that embodies the following qualities:

  • Ability to assess and adapt to changing priorities and take initiative in a fast paced environment
  • Poise under pressure
  • Direct and warm communicator
  • Comfort with talking to different audiences via phone, email, and social media
  • Problem solving, flexibility, and optimistic approach to overcoming obstacles
  • Interpersonally skilled with the ability to communicate effectively with parents, teens, iBme partners, and staff
  • Excellent writing and editing skills with an exceptional attention to detail
  • Efficient and highly productive
  • Self-reflective and aware of others
  • Willing to address issues as they arise and ask for changes from coworkers and supervisor
  • Interest or experience in mindfulness or self-development

Additionally, the right candidate will have the following skills and experience:

  • Familiar and capable with various technologies: Google Drive suite, Zoom, Facebook and other social media platforms mentioned, and Salesforce
  • Friendly customer service skills and the ability to speak for the organization
  • Familiarity with youth programming and compliance with industry standards/laws
  • Comfort and ability to work with remote colleagues

This position will be based in our Concord, MA office. We offer free parking and are adjacent to the commuter rail train station. Salary is commensurate with experience and includes a generous benefits package, including health and dental insurance, a retirement plan, and a substantial PTO policy. 

To apply: Please send cover letter, resume, and list of 3 references to

iBme is committed to fostering a diverse organization and strongly encourages minorities and individuals from diverse backgrounds to apply.  iBme is an Equal Opportunity and Affirmative Action Employer and does not discriminate against any employee or applicant on the basis of race, age, sex, religion, national origin or ancestry, sexual orientation, citizenship, or disability.


This position will be based in our Concord, MA office. We offer free parking and are adjacent to the commuter rail train station. Salary is commensurate with experience and includes a generous benefits package, including health and dental insurance, a retirement plan, and a substantial PTO policy. 

Professional Level


Minimum Education Required

4-year degree

How To Apply

Please submit a resume, cover letter, and list of three references with application.