Senior Grants Administrator

Posted by

Community Foundation of New Jersey

Published 11 days ago

The Community Foundation is looking for a detail-oriented Senior Grants Administrator to anchor its grantmaking team! Join one of New Jersey’s most active and expansive grantmaking teams!  The Community Foundation seeks a conscientious, detail-oriented professional to join the Grants team.

The Senior Grants Administrator is responsible for receiving, processing and executing the timely distribution of the more than 8,000 grants to nonprofits worth tens of millions of dollars that flow from the Community Foundation on an annual basis.  The Senior Grants Administrator will ideally have a breadth of skills and abilities, being able to execute a weekly grants program, respond to fundholders’ questions and needs about their grants, and serve as an outward-facing liaison with the nonprofit grantee community on grants administration matters.  The Senior Grants Administrator is key to the Foundation’s core business, reputation and success.


  • Be an integral member of a grants team that administers a weekly portfolio of grants year-round
  • Perform accurate due diligence on incoming grant recommendations received via multiple channels (online donor portal, email, phone and letter), enter grant recommendations into the Foundation’s grants management system, create grant awards in the Foundation’s financial system, and oversee the transmittal of grant awards correspondence to grantees
  • Establish standards and communicate deadlines for information management, review work for completeness, and ensure full compliance with the Foundation’s institutional reporting obligations and standards
  • Prepare weekly correspondence with the Foundation’s Board Executive Committee for review of grants above certain dollar thresholds
  • Ensure that accurate correspondence to grantees, donors and any other follow-up has been completed
  • Establish systematic methods for supporting documentation for grants
  • Manage the accurate distribution of designated grants – including recurring payments, as well as multi-part payments, per fundholders’ intent and interests; including interaction with both fundholders and grantees on these matters, as needed
  • Share professional knowledge with other Foundation team members about grantmaking best practices, including how to submit online grant recommendations, research grantees, and process grants
  • Assist in the Foundation-wide effort to keep donor and grantee information updated in the grants management and CRM systems
  • Maintain records of funding sources and grant applicants

Education, Experience, and Skills:

  • A Bachelor's Degree, with 4 to 7 years of related experience
  • Able to track and report on grants management, by contributing to moderately complex aspects of grantmaking reports, and accessing grants management information from the system to track grants data, including weekly and monthly reports
  • The ability to work collaboratively in a team as well as possess the ability to work independently with minimal supervision, communicate effectively, both orally and in writing while demonstrating a high level of attention to detail
  • The ability to think critically about best practices for grants management, and to problem solve as needed to enhance the Grants Team’s output and productivity
  • An interest and ability to use data analytics to showcase the Foundation’s impact from grantmaking to the community
  • Solid computer skills with Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), database management systems and use of Internet, and willingness to learn customized software.  Experience with Blackbaud RE NXT, GENXT and FENXT a plus

The Community Foundation’s mission is to support charitable giving that is inspired by our donors, who desire to make a difference via creative solutions and achieve lasting change.  CFNJ’s funds currently hold some $650 million charitable assets.  The Community Foundation is committed to equal employment opportunity. We will not discriminate against staff members or applicants for employment on any basis.

The Community Foundation is looking for a detail-oriented Senior Grants Administrator to anchor its grantmaking team! Join one of New Jersey’s most active and expansive grantmaking teams!  The Community Foundation seeks a conscientious…

Details at a glance

  • Full Time Schedule
  • 4-Year Degree Required
  • Professional


Medical benefits, 401(k) plan, paid time off

Medical benefits, 401(k) plan, paid time off

Level of Language Proficiency




Morristown, NJ

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