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Administrative Assistant

Awareness, Courage & Love (ACL) Global Project


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Published 11 days ago

April 1, 2021
March 31, 2021
$39,000 - $42,000

Awareness, Courage & Love Global Project (ACLGP) is a nonprofit organization that addresses the major public health issue of loneliness and social isolation by train community leaders worldwide in ACL principles so that they can teach their community members how to meet life’s challenges through deepening interpersonal connection and rising to live more true to themselves. We bring the concepts of Functional Analytic Psychotherapy (FAP; co-created by Robert Kohlenberg, Ph.D., ABPP and Mavis Tsai., Ph.D.), a treatment using empirically supported principles that focuses on the healing power of present-moment authentic interactions, to the general public. Our mission is to grow and nurture a worldwide network of open-hearted change seekers who strive to meet life’s challenges through deepening interpersonal connection and rising to live truer to themselves. We aim to nurture and inspire all humans to reach their highest and most loving potential. 

The project was founded in 2016 by Dr. Tsai, a clinical psychologist and research scientist at the University of Washington, and a recipient of Washington State Psychological Association’s Distinguished Psychologist Award in recognition of outstanding contributions to knowledge in clinical psychology and is a Fellow of the Association for Contextual Behavioral Science. Under her leadership, ACL Global Project is rapidly expanding. 

ACLGP is looking to hire staff who can help alleviate the epidemic of loneliness and foster interpersonal connection by achieving our vision of having an ACL chapter in every city and every country. Our organization is dedicated to the personal and professional development and well-being of every team member. While working with us, you will be challenged to have open-hearted, vulnerable conversations with staff and volunteers as a means of modeling the extraordinary interactions that can occur when someone chooses to live with awareness, courage, and love. 

About the Position 

We are currently seeking a new full-time (40 hours/week) team member to fill the role of Administrative Assistant. The Administrative Assistant will report directly to the Executive Director (ED) and the COO (Chief Operating Officer) and will collaborate closely with other staff members. The duties of the Administrative Assistant include, but are not limited to: 

  • Work closely with the ED, COO, and other team members to develop, implement, and maintain organizational systems that affect and enhance operations. 
  • Attend and take minutes at staff meetings; attend monthly Zoom meetings for volunteer training, and – when safe – in-person ACL meetings.  
  • Respond to inquiries from current and prospective volunteers/participants within 1-2 business days. Direct them within the organization appropriately. 
  • Maintain professionalism and confidentiality during sensitive communications. 
  • Complete needed donor thank you’s on a monthly basis 
  • Update Google forms with new Chapter information  
  • Track, maintain and analyze high volumes of data in Microsoft Excel.  
  • Transfer data from Google Forms to the appropriate Microsoft Excel spreadsheets 
  • Track volunteer and participant feedback, volunteer and donor information, document translations, meeting and participant logs, training attendance, etc. as needed to produce monthly and quarterly reports.  
  • Create tools to assist in the analysis of data, including pivot tables, graphic displays, conditional formatting, etc.  
  • Coordinate and maintain a global calendar of organizational meetings and events using Microsoft Outlook, Microsoft Teams, and the Living ACL App 
  • Coordinate and maintain ACLGP Admin calendar using Outlook and MS Teams 
  • Create and Maintain the organizational address book and mailing lists.  
  • Manage Chapter anniversary appreciations. 
  • Coordinate necessary logistics for events, including conferences and staff retreats. 
  • Communicate with our webmaster to keep the website up to date. 
  • Manage the virtual office spaces of staff and volunteers in Microsoft Teams. 
  • Use distribution lists to invite new volunteers to their training cohorts from Outlook. 
  • Upload volunteer training materials to their appropriate Teams for co-occurring training cohorts on a weekly basis. 
  • Maintain a library of resources for volunteers. 
  • Maintaining organization of files and documents in Microsoft SharePoint for multiple languages 
  • Manage purchasing (procurement function) for the organization in accordance with our policies and recordkeeping—knowing our policy, different types of purchases, best practices for the process (e.g., getting 3 quotes), record keeping with eye to passing internal, state, and federal audits. 
  • Assist with the compilation and maintain the organization’s policies and procedures manual. 
  • Other Administrative Duties as needed 

Required Job Qualifications: 

  • A commitment to our mission of living with awareness, courage, and love both personally and professionally.  
  • A high level of integrity, accountability, discernment, and honesty  
  • A disciplined, organized, self-starter with excellent time management and the ability to prioritize tasks as needed. 
  • The ability to complete tasks on daily, weekly, and monthly time scales.  
  • Exemplary interpersonal skills: the ability to communicate with many diverse populations in a manner that is culturally competent, warm, effective, and timely. 
  • Some skill in the use of social media 
  • Advanced skills in Microsoft Suites (Excel, Sharepoint, Teams, Outlook, Word, Publisher, PowerPoint) with an emphasis on Excel, Outlook, and Sharepoint. 
  • Excellent oral and written communication skills 

 

Desired Job Qualifications: 

  • Some college preferable 
  • Bi-lingual or multi-lingual 
  • Skills in Adobe Creative Cloud (Acrobat Pro, Photoshop, Premier) 
  • Experience in assisting with planning large-scale events.  
  • Experience working with volunteers. 


Compensation: $39K-$42K depending on experience. ACLGP offers up to $5,000 annually for healthcare reimbursement.  

 

To apply for this position, please submit your resume and a one-page cover letter to ACLAdmin@aclglobal.org. Awareness, Courage & Love Global Project is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws. 

Awareness, Courage & Love Global Project (ACLGP) is a nonprofit organization that addresses the major public health issue of loneliness and social isolation by train community leaders worldwide in ACL principles so that they can…

Details at a glance

  • Full Time Schedule
  • High School Diploma Required

Benefits

Paid Time Off, $5000 annual healthcare reimbursement.

Paid Time Off, $5000 annual healthcare reimbursement.

Location

Temporarily Remote
Work must be performed in or near Seattle, WA

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