Project Manager, Office of Scientific Programs

Job Type

Full Time




800 Maine Avenue Southwest
Suite 900
District of Columbia
United States



The Project Manager for Scientific Programs assists the Director in the planning and coordinating of all activities related to the American Psychiatric Association’s (APA) Annual Meeting and IPS: Mental Health Services Conference (IPS). The project manager will work in the Office of Scientific Programs (OSP) which is responsible for the development and implementation of the educational content of these two meetings. Primary responsibilities for this position includes the direct management of projects associated with the planning committees, assisting with adherence of production timelines, coordinating with the Office of CME, and assisting with various departmental tasks as assigned. The Project Manager is also responsible for assisting the Director with developing, administering, and implementing administrative procedures and operational methods for the efficient functioning of all Annual Meeting and IPS: Mental Health Services Conference activities and ensuring that ACCME guidelines are followed. 


  • Responsible for assisting the Director with planning and executing all programmatic aspects of the Annual Meeting and IPS: Mental Health Services Conference
  • Creates and tracks detailed work plans which identify and sequence the activities needed to successfully implement the meetings/conferences noted above. Work plans cover topics including session scheduling, room assignment, acquiring faculty materials, abstract solicitation, and other work plans as assigned.
  • Uses project management approaches to ensure that meeting/conference initiatives adhere to project milestones, scope, and policies. 
  • Consults with the Director and the Division of Education Business Manager on the processing of all SPC reimbursement requests and ensures that faculty and committee members adhere to budget/travel related policies.
  • Provides organizational support to staff within the Office of Scientific Programs including drafting and reviewing documentation, organizing internal and external meetings, maintaining accurate records and schedules, and communicating with our scientific program committees.
  • Provide onsite support to member attendees, faculty, and program committee members 
  • Other duties as assigned


  • Bachelor’s Degree in relevant discipline and a minimum of four years related work experience in associations.
  • Project Management certification and a minimum of two years related work experience. Work experience to include planning and executing projects, assisting with multiple complex projects, strong project management skills with attention to detail.
  • Experience with educational and/or mental health programs is preferred.
  • Experience with project management, event management, and/or abstract management software is preferred.
  • Demonstrated ability to work collaboratively as a team member and excellent organizational communication skills. Proficiency using the Microsoft Office Suite.

Professional Level

None specified

Minimum Education Required

No requirement