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Executive Assistant

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Published 7 days ago

WORCESTER COUNTY FOOD BANK

Executive Assistant 

Job Description

 Worcester County Food Bank (WCFB) believes that food is a fundamental right of all people and that hunger is an issue of social justice. WCFB’s mission is to engage, educate, and lead Worcester County in creating a hunger-free community. To that end, WCFB annually collects and inspects donations of perishable and non-perishable food and distributes it through a network of Partner Agencies, including food pantries and community meal programs. WCFB also trains Partner Agencies in food safety and advocates for systemic and sustainable policy solutions to support children, families, and senior citizens in being more food secure and healthy. WCFB is deemed to provide essential services to the community in time of emergencies.

JOB SUMMARY

The Executive Assistant is a full-time position reporting directly to the Chief Executive Officer (CEO) and is responsible for a high level of administrative assistance and support to ensure an efficient, and positive work environment. The successful candidate will have outstanding organizational skills, possess a meticulous attention to detail, can successfully prioritize and manage multiple duties, and have excellent independent judgement to act on behalf of CEO when appropriate. This position requires the ability to provide strong support to the CEO in a one-on-one working relationship and excellent interpersonal skills, as well as sound judgement and experience. This position is designated essential to WCFB’s operations.

PRIMARY RESPONSIBILITIES

·      Executive support

o   Provide administrative support to the CEO and COO

o   Serve as the primary point of contact for the CEO

o  Communicating on her behalf via email and phone calls. Includes acknowledgment letters, personal correspondence, and other tasks that support and assist the CEO’s ability to lead the organization effectively.

o  Managing the CEO’s calendar and all scheduling

o  Providing all preparatory materials for appointments and key meetings

o  Follow up on contacts made by the CEO and support the cultivation of ongoing relationships


      Board support

o  Assist CEO with preparation and dissemination of materials for board meetings and board committee meetings to Board Members and Committee Members

o  Attend Board Meetings to manage meeting slides and take meeting minutes

o  Assist with Board Member communication between board meetings

o  Manage schedule related to board governance such as orientation for new Board Members

o  Maintain the Board Handbook and Board contact listings


·      Support for Organizational Communication and Culture

o  Promote and sustain a positive and productive working environment, working with the CEO and COO to initiate activities to support this goal

o  Draft weekly “week ahead” document for staff of all upcoming meetings and events involving WCFB

o  Assist CEO with preparation and dissemination of materials for staff meetings; manage staff meeting slides

·      Project Management

o  Provide comprehensive support for special administrative projects throughout the year as determined by the CEO

QUALIFICATIONS

·      Commitment to WCFB’s mission to ending hunger. Understanding of and commitment to equity and social justice   

·      5 years of relevant experience working within the non-profit sector   

·      Commitment to flexible work schedule to meet the organizational needs of WCFB including WCFB Board Meetings   

·      Professional level

  • Administrative and management skills with impeccable attention to detail, ability to balance multiple, competing priorities and adhere to deadlines
  • Customer service and interpersonal skills
  • Written and verbal communication skills 
  • Ability to identify and hold applicable information and relationships as confidential
  • Enthusiastic and positive attitude 
  • Ability to work independently as well as collaboratively as part of a team
  • Takes a proactive approach to problem-solving with strong decision-making skills 
  • Proficiency in Microsoft Office suite
  • Bilingual Spanish English a plus
  • Valid driver’s license
  • Satisfactory background check
  • Notary Public a plus

Pay Range: $23.00 - $28.00/hr.    Status: Full Time – Non-Exempt

How to Apply:  A formal cover letter is required for consideration.

1)    Online at idealist.com;

2)    E-mail HR@foodbank.org (subject line: “Executive Assistant”); or

3)    Mail cover letter and résumé to Worcester County Food Bank, Attn: Lara Greene, 474 Boston Turnpike, Shrewsbury, MA 01545. 

 WCFB is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. We strongly encourage people of color, women, LGBTQ + individuals, people with disabilities, and people living with or have experience of poverty to apply.

WORCESTER COUNTY FOOD BANK

Executive Assistant 

Job Description

 Worcester County Food Bank (WCFB) believes that food is a fundamental right of all people and that hunger is an issue of social justice. WCFB’s mission is to engage, educate, and…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    October 11, 2021
  • Application Deadline
    October 8, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Executive

Salary

USD 44,850 - USD 54,600

Benefits

Generous Benefit Package

Generous Benefit Package

Level of Language Proficiency

Bilingual a plus.

Bilingual a plus.

Location

On-site
Boston Turnpike, Shrewsbury, MA 01545, USA

How to Apply

A formal cover letter is required for consideration.

1)    Online at idealist.com

2)    E-mail jobs@foodbank.org (subject line: “Executive Assistant”); or

3)    Mail cover letter and résumé to Worcester County Food Bank, Attn: Lara Greene, 474 Boston Turnpike, Shrewsbury, MA 01545. 

A formal cover letter is required for consideration.

1)    Online at idealist.com

2)    E-mail jobs@foodbank.org (subject line: “Executive Assistant”); or

3)    Mail cover letter and résumé to…

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