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Special Assistant

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Published 20 days ago

About the Role

The Families and Workers Fund seeks a Special Assistant to provide day-to-day administrative support to the Executive Director and Operations team of a rapidly growing collaborative philanthropy. The Special Assistant will report directly to the Executive Director (ED). We are looking for someone who shares our deep commitment to equity, is gifted at project management and administrative support, and is able to establish systems to manage and prioritize a heavy stream of inbound requests, while maintaining meticulous attention to detail. The ideal candidate will feel equally comfortable drafting presentations, managing scheduling and travel, coordinating grant administration, and diving into special projects as needed. As a rapidly growing startup with an ambitious vision, all of our staff must be comfortable with change and actively seek to help each other. This role would be ideal for someone interested in a career in organizational management, development/fundraising, or philanthropy.


Primary Responsibilities

The Special Assistant’s key responsibilities will fall into three main areas:

(1) Supporting the Executive Director (approximately 50% of workload)

  • Manage the ED’s calendar and activities to ensure high value time utilization of the ED in relationship to external and internal priorities. Brief/update the ED on upcoming meetings and ongoing obligations and deadlines. Triage inbound requests.
  • Help prepare the ED for external meetings, presentations and events, and ensure timely follow up of all action items. This will often include coordinating with one or multiple other staff members from our operations/communications or program teams.
  • Attend key meetings, such as Board and external meetings, to support the ED, such as by taking and organizing notes and coordinating follow up.
  • Organize the ED’s travel arrangements and prepare expense reports.

(2) Operations coordination and management (approximately 40% of workload)

  • Work with the senior management team to prepare materials for board meetings.
  • Draft documents or conduct research to further fundraising efforts.
  • Track financial commitments to the Fund and ensure follow ups happen in a timely manner.
  • Assist with other grant management operations as needed.
  • Organize and coordinate internal meetings, staff retreats, and celebrations.

(3) Special projects (approximately 10% of workload)

  • Assist with or manage special projects when they come up, for example special events and light research.
  • Provide extra capacity on team member’s projects as needed (program and operations).


Qualifications

  • At least 2 years of experience in a relevant past role, such as administrative support or project management.
  • Aligned with FWF’s values and deep commitment to equity.
  • Excellent organizational skills; flexible and able to multitask, with demonstrated resourcefulness in setting priorities.
  • Strong verbal and written communication skills. Ability to write reports and business correspondence. Strong proofreading skills.
  • Ability to take initiative, work collaboratively, and build effective relationships with key stakeholders, FWF staff, Board of Directors and external partners.
  • Proficient in PowerPoint, Excel, and Word; knowledge of Google Workspace, SurveyMonkey, and virtual meeting tools.
  • Brings an intellectual curiosity to work, enjoying learning new things and pinch hitting for team members when needed.
  • Values and seeks to advance equity in the workplace, including racial and gender equity.
  • Experience coordinating fundraising events and interfacing with high-level donors a plus.
  • Preferred but not necessary: familiarity with philanthropy, government, or the nonprofit sector.


Salary, Benefits, Location, and Eligibility

  • $60,000 - $75,000, depending on experience.
  • Generous benefits, including health insurance, vacation days, and retirement options, comparable to large nonprofit organizations and philanthropies. This position will be formally housed at the Amalgamated Foundation, which is the sister philanthropy to Amalgamated Bank.
  • Start date in beginning to late February, 2022.
  • Remote job open to all candidates eligible to work in the United States and able to operate within the Eastern Standard time zone.


Travel Requirements

The Special Assistant will occasionally travel to support Families and Workers Fund’s leadership at key conferences and events (these activities will be conducted virtually for the time being). Please note that we can typically be flexible in how we structure and time the travel, and we strive to accommodate work-life balance needs.


To apply, please submit your CV and cover letter to info@familiesandworkers.org by November 28, 2021. Please note that applications submitted without a cover letter will not be considered.


The Families & Workers Fund is a part of the Amalgamated Charitable Foundation and is headquartered in Washington, DC.

The Families & Workers Fund and the Amalgamated Charitable Foundation is an equal opportunity employer committed to diversity, equity, and inclusion. The Families & Workers Fund and Amalgamated Foundation recruits, hires, and trains employees without regard to sex, sexual orientation, gender identity or expression, race, color, ethnic identity, national origin, citizenship status, age, creed, religion, disability, socio-economic status, marital status, veteran status, or any other legally protected basis. Women, people of color, members of the LGBTQ+ community, and people from working-class backgrounds or with lived experiences with the issues that the Families and Workers Fund works on are strongly encouraged to apply.

About the Role

The Families and Workers Fund seeks a Special Assistant to provide day-to-day administrative support to the Executive Director and Operations team of a rapidly growing collaborative philanthropy. The Special Assistant…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    February 1, 2022
  • Application Deadline
    November 28, 2021
  • Professional Level
    Entry level
Salary
USD $60,000 - USD $75,000
/ year

Benefits

  • Generous benefits, including health insurance, vacation days, and retirement options, comparable to large nonprofit organizations and philanthropies. This position will be formally housed at the Amalgamated Foundation, which is the sister philanthropy to Amalgamated Bank.
  • Remote job open to all candidates eligible to work in the United States and able to operate within the Eastern Standard time zone.
  • Generous benefits, including health insurance, vacation days, and retirement options, comparable to large nonprofit organizations and philanthropies. This position will be…

Location

Remote
Work may be performed anywhere in United States
Associated Location
1825 Water St NW, Washington, DC 20006, USA

How to Apply

To apply, please submit your CV and cover letter to info@familiesandworkers.org by November 28, 2021. Please note that applications submitted without a cover letter will not be considered.

To apply, please submit your CV and cover letter to info@familiesandworkers.org by November 28, 2021. Please note that applications submitted without a cover letter will not be…

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