1 Dag Hammarskjold Plaza
REPORTING TO: Vice President, Social and Behavioral Science Research
LOCATION: New York, NY
JOBS SUPERVISED: N/A
ASSIGNMENT LENGTH: Indefinite
The Assistant is primarily responsible for providing administrative support to the Vice President, Social and Behavioral Science Research. S/he will assist the Vice President regarding calendar appointments, travel, expense reports, presentations, and documents, as well as capturing meeting outcomes, managing requests for input, and assisting with special projects as needed. Additionally, s/he will aid research and fundraising initiatives, respond to internal and external requests for information, and serve as a key contact between various levels of staff.
- Provide general administrative support to the New York-based Vice President, Social and Behavioral Science Research (SBSR) – including managing calendar, travel, expense reports, presentations, and documents.
- Serve as key contact between SBSR VP, senior level SBSR Directors, Country Directors, and other internal staff.
- Assist in planning and provide logistical and administrative support for SBSR meetings, including scheduling, invitations, preparation of materials, taking and preparing minutes.
- Capture meeting outcomes and ensure follow up.
- Manage requests for VP input. Prioritize and track responses.
- Contribute to research and fundraising initiatives of SBSR as needed. This may include helping to develop and fundraise for projects, synthesizing findings, participating in drafting reports, and other tasks (depending on interest and skills).
- Assist the VP, SBSR with special projects as needed.
- Provide general administrative support for SBSR Management.
- Respond to internal and external requests for information regarding SBSR activities.
- Bachelor's degree in social science, public policy, public health or related discipline with at least 3 years of relevant work experience.
- Experience working in a multi-location organization, preferably including international office locations.
- Demonstrated interpersonal and cross-cultural communication skills.
- Exceptional administrative and organizational skills with keen attention to detail. Demonstrated ability to work independently, manage time efficiently, prioritize, multi-task, and respond to rapidly changing priorities.
- Excellent English language skills (oral and written). Excellent writing and editing aptitude. Ability to quickly draft correspondence and prepare other written materials with a sharp attention to detail, appearance and accuracy while utilizing good editorial judgment.
- Proficiency in MS Word, Excel, and Outlook required. Knowledge of or willingness to learn PowerPoint and Access highly preferred.
- Demonstrated good judgment and discretion in dealing with confidential and high-level matters.
- Experience in or knowledge of the Council’s regional locations highly desirable. Fluency in a language or languages of the Council’s region(s) a plus.
Level of Language Proficiency
Minimum Education Required
How To Apply
Application Deadline: July 31, 2018. When applying through the web portal please attach your CV and Cover Letter in Word or PDF format.
The Population Council is an international, nonprofit, nongovernmental institution that seeks to improve the well-being and reproductive health of current and future generations around the world and to help achieve a humane, equitable, and sustainable balance between people and resources. The Council conducts biomedical, social science, and public health research and helps build research capacities in developing countries. Established in 1952, the Council is governed by an international board of trustees. Its New York headquarters supports a global network of country offices. We are seeking an individual to fill the position described. If you know of a qualified candidate or are interested in this position, please apply at: http://www.popcouncil.org/careers
The Population Council provides equal opportunity; it does not discriminate against any person with regard to age, color, creed, national origin, disability, political belief, veteran status, religion, marital status, gender, gender identity, or sexual orientation. Decisions on employment are based on an individual’s qualifications as related to the position for which s/he is being considered. The Council especially encourages applications from qualified women and members of minority groups. The Population Council is international in the composition of its board of trustees and its staff, as well as in the nature and deployment of its activities.