Grants Manager

Job Type

Full Time




New York
United States


Job Description

Background/IRC Summary:

Founded in 1933, the International Rescue Committee (IRC) is a global leader in providing emergency relief, rehabilitation, post conflict development, human rights protection, resettlement services and advocacy for refugees and others uprooted or affected by violent conflict and oppression. The IRC is committed to restoring hope, freedom, dignity, and self-reliance.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve.

IRC is one of the first humanitarian organisations to bring together specific disciplines involved in violence prevention and response (VPR) in conflict affected settings to ensure collaborative and still specialized support to survivors and those at risk of violence. Over the past 16 years, IRC has pioneered and implemented programs that prevent and respond to violence against women and children, as well as other vulnerable groups in refugee settings and in other conflict-affected contexts, making the IRC a global leader in this field. IRC presently implements VPR programs to support social and political environments that foster freedom from violence, discrimination, and exclusion for vulnerable populations in contexts of conflict and displacement. Today, IRC manages VPR programmes in 26 countries across Africa, Asia, the Middle East and Haiti, with funding from governments, the UN, foundations, and private donors.

Job Overview/Summary: The Grants Manager will maintain quality grants management for a number of grants within IRC’s VPR Technical Unit. Reporting to the Deputy Director, Grants and Operations, this position will work closely with in-country and HQ grants staff, finance and business development to ensure timely and accurate grant reporting, maintenance of grant records, and leadership of the proposal process for new grants. The Grants Manager will also be responsible for tracking grant spending, developing spending plans, and managing internal disbursement of grant funding to country programs. This position has limited field travel and logistical support for special projects.

Major Responsibilities:

Grant and Budget Management

  • Develop and maintain an in-depth understanding of Unit grants, donor compliance, and budget conditions and status
  • Review, track, and analyze expenditures for Unit grants
  • Review monthly BvAs and transaction detail reports, particpate in monthly budget meetings and ensure that all BvAs and financial reports accurately reflect the current and planned spending for the Technical Unit
  • Make any necessary spending plan adjustments for Technical Unit led grants
  • Attend and actively participate in all grant related meetings
  • Work in close collaboration with the Unit’s Deputy Director for Grants and Operations to harmonize TU-led grants as part of the VPR Unit’s grants and funding portfolio
  • Work with relevant VPR Unit and HQ-based finance staff to ensure accuracy of grant financial reports and to promptly identify and advise the Deputy Director, TU Director, and applicable grant leads on areas of concern
  • Review and process sub-grants to country programs for Unit activities
  • Manage and coordinate the approval of agreements, amendments, cost extensions and no-cost extensions for Unit grants
  • In partnership with program technical staff, manage and contribute to the development of TU-led grant budget proposals ensuring donor and IRC compliance
  • Utilize existing IRC standard grant management processes (OTIS, opening, review and closing grant meetings) and develop new tools or reporting formats to enhance grants management
  • Manage salary allocations for the Technical Unit by tracking and monitoring all salary lines in Technical Unit led grant budgets and accurately entering them into the appropriate IRC systems
  • Work with other technical unit grants & budget managers to streamline and harmonize IRC processes

Donor Reporting and New Business

  • Develop guidance, templates, and toolkits to ensure timely submission of narrative and financial donor reports
  • Support Unit technical staff in the development of proposals for new development opportunities, including reviewing and contributing to concept notes, proposals and creating budgets
  • Manage OTIS (Opportunity Tracking Information System) workflow for proposals, ongoing grants, agreements and amendments
  • Assist in donor relations; participate in calls with select donors, represent Unit at donor meetings as required; and communicate relevant priorities to donors and internal business development and foundation relations units.

Other support for special projects

  • Provide logistical assistance in the planning and execution of Unit workshops, meetings, and


  • Assist Unit members with development of external reports, web content, presentations and

technical tools as needed

  • Provide general administrative support as needed for the Technical Unit.
  • Other duties as assigned

Key Working Relationships:

Position Reports to: Deputy Director, Grants & Operations

Position directly supervises: May supervise Program Assistants and/or Interns and Volunteers

Other Internal and/or external contacts:

Liaise with country program staff. Interact regularly with internal IRC departments, especially

budget, finance, human resources and procurement.

Job Requirements:


  • Bachelor’s degree in relevant field is required.

Work Experience:

  • 2 years of experience managing government and/or private grants
  • Demonstrated experience developing proposals for public and private donors

Demonstrated Skills and Competencies:

  • Excellent budget management skills including experience tracking expenses and developing spending plans
  • Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced and detail-oriented environment
  • Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi-cultural environment
  • Excellent computer skills: MS Word, Excel, and Desktop Publishing. Proficiency in Excel preferred.

Language Skills:

  • English fluency

Working Environment:

  • Standard office work environment
  • Travel less than 20%

Professional Level

None specified

Minimum Education Required

No requirement