Early Childhood Administrative Assistant

The Early Childhood Education (ECE) Administrative Assistant will play a key role in maintaining a productive, efficient, and happy work environment for HPAC staff and families. The Early Childhood Administrative Assistant supports the Early Childhood Education team and the Director of Programs with achieving HPAC’s programmatic mission.

Responsibilities include:

·        Assist with recruitment for all ECE programs to fulfill enrollment goals

·        Manage program data, including managing program registration, and ensuring daily attendance, individual program assessments, and other data is appropriately entered and filed.

·        Create, maintain, and update a master program calendar for all early childhood programs.

·        Ensure all ECE digital and hard copy files are appropriately organized and stored.

·        Ensure ECE team employee time records are appropriately entered into organization system.

·        Monitoring inventories and ordering office supplies

·        Ensure all IT equipment \ being used effectively; file appropriate service requests when not.

·        Provide technical support during virtual classes or special programs as necessary.

·        Work closely with Director of Programs to track ECE budget expenses and reporting

·        Must be able to collaborate and communicate professionally with staff, HPAC Alliance members, and local families at all times

·        Work closely with HPAC Family Project to ensure appropriate internal referrals and coordination of services are completed.

·        Manage social media activities for ECE team

·        Work with ECE Manager and other HPAC staff on creation of marketing materials, newsletters and external correspondence

·        Other responsibilities as assigned by Director of Programs or ECE Manager

Qualifications:

·        Related administrative experience, preferably in a non-profit environment

·        Excellent oral and written communication skills

·        Excellent organizational, prioritization and time-management skills

·        Capable of creating and documenting systems and processes

·        Creative and a problem solver that shows good judgment

·        Is well-versed in Microsoft Office applications (Word, Excel, Publisher, etc.) and Google applications (Docs, Slides, Drive, Classroom, etc.)

·        Database management experience with Salesforce (a plus)

·        Graphic design experience (with Canva a plus)

·        Ability to kneel, bend, squat, lift, push, and pull up to 70 lbs

·        Ability to work some weekends