The CFO is responsible for all accounting functions, budgeting, and financial reporting of AHS, along with oversight of the human resource processes. This position maintains an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles. This position leads and coordinates development of the annual operating budget. This position is also responsible for cash management and risk management of the organization and developing and maintaining internal controls, transaction processing operations and policies and procedures. This position has responsibility over the administration and coordination of the human resource function. The CFO will serve on the senior management team and assist and advise the Executive Director in strategic planning and leadership of the organization.
- Maintain a documented system of accounting policies, procedures, and chart of accounts.
- Maintain system for organizational record retention.
- Protect assets by establishing, monitoring, and enforcing internal controls.
- Produce accurate monthly financial statements for Board of Directors, committees, and staff.
- Monitor actual income/expense results in comparison to budget and identify significant variances for management.
- Assure financial budgets, plans, and expenditures are consistent with organizational goals.
- Lead and coordinate the annual budgeting process with program and operational managers in order to prepare a balanced annual budget, as approved by the Finance Committee and Board of Directors.
- Prepare annual personnel plan and budget.
- Manage the accuracy and productivity of day-to-day activities of accounts payable, cash disbursements, cash receipts, and purchasing.
- Ensure that monthly bank reconciliations are prepared.
- Manage revenue recognition process, providing oversight to recording of contributions in development database.
- Develop and oversee compliance with all purchasing policies and manage organizational credit/vendor accounts and 1099 production and distribution.
- Oversee fixed asset reporting for all AHS property, plant and equipment.
- Authority to review and enter organization into contracts in coordination with Contract signing authority and budgetary constraints of the organization.
- Maintain relationships with banks and liaison with various systems vendors, including negotiation of annual contracts, and planning for organizational needs.
- Maintain relationship with outside property / casualty insurance agents ensuring adequate coverage and managing annual renewal process.
- Serve as lead staff for Finance Committee.
- Coordinate the provision of information to external auditors for the annual audit and preparation of the 990.
- Comply with local, state and federal government reporting requirements.
- Complete annual charitable solicitation license.
- Ensure operational and expenditure compliance for all grant funding.
- Maintain PCI compliance in coordination with IT support.
- Maintain employee handbook and oversight of updates to employee policy and procedure.
- Oversee biweekly payroll processing, W-2 distribution & liaison with outside payroll vendor – provide management of and training on payroll software for all employees.
- Oversight of employee onboarding process and ensuring all new hires are familiar with the employee handbook.
- Manage benefits ensuring timely enrollment/disenrollment of staff when eligible/ terminated.
- Maintain relationship with appropriate agents for medical benefits and Simple IRA plan and manage annual policy renewal process.
- Maintain records of staff training and all HR related documentation.
- Maintain employee files and ensure proper intake of all paperwork at start of employment, and proper closeout at termination.
- Provide guidance to new managers on employee intake, supervision and termination.
- Serve as lead staff for Human Resources Committee.
- Perform other duties as assigned.
- Bachelor’s Degree or higher education degree in Accounting.
- Strong computer skills, with proficiency in MS Office, specifically excel, as well as financial accounting software, and database management.
- Five years’ experience in non-profit accounting, including: processing, reporting, and budgeting.
- Experience supervising and leading employees.
- Experience developing revenue and expense budgets and in meeting revenue goals while adhering to expense restrictions.
- Ability to work independently, balance multiple projects and meet deadlines.
- Strong interpersonal, organizational, written, and communication skills.
- Ability to work with volunteers and co-workers in a professional manner.