The Manager, Grants Administration (MGA) supports the Foundation’s conservation award-making activities by supervising Grants Administrators (GAs) and assisting in the development and implementation of foundation policies and procedures. The MGA reviews GA work to ensure accuracy, answers GA questions, and meets regularly with GAs to ensure projects are in compliance and on schedule.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Review Grants Administrator work for completeness and accuracy. Review, edit, route for signature and issue grant agreements and contracts, process project activations, payments, amendments, and closures.
- Review proposed grant and contract amendments for feasibility and reasonability.
- Provide day-to-day supervision of a team of Grants Administrators (includes managing leave requests, timesheet approvals, performance reviews).
- Assist in the hiring and training of Grants Administrators.
- Assist Foundation staff with daily operations and requests for information.
- Assist in the revision and improvement of Grants Administration Policies and Procedures, templates, and guides, and help to ensure Foundation staff compliance with those Policies & Procedures.
- Identify and lead grants administration procedural improvements to increase departmental efficiency; audit improvements at set intervals to determine long term efficacy.
- Delegate projects to Grants Administrators, as directed by the Director of Grants Administration.
- Facilitate professional and collaborative relationships between Grants Administrators and other NFWF staff.
- Ensure a high level of customer service is being provided to the Foundation’s contractors and grantees.
- Cover responsibilities for Grants Administrators, the other Manager of Grants Administration, and the Director of Grants Administration, as directed.
- Develop and regularly review grants management system reports, monitoring and ensuring data integrity.
- Maintain up-to-date knowledge of and expertise in NFWF’s grants management systems.
- Route and/or respond to external inquiries (phone, web inquiries, mail).
- Other tasks as assigned.
MINIMUM QUALIFICATIONS (EDUCATION, EXPERIENCE, SKILLS)
- Bachelor’s degree
- Two to five years of relevant experience (management, supervisory, grants administration, etc.) Knowledge of the OMB Uniform Guidance and National Fish and Wildlife Foundation policies and procedures.
- Ability to respond quickly and accurately to requests for information.
- Ability to organize and prioritize work and meet deadlines.
- Strong attention to detail and excellent analytical, communication, interpersonal, and follow-through skills.
- Computer proficiency, especially with Microsoft Office suite and database management software.
- Supervisory and/or mentoring experience, preferred.
- Flexibility in a rapidly changing environment.
- Self-starter requires little oversight/supervision.
- Ability to resolve conflict effectively, hold information in confidence, and cooperate with colleagues and grantees who may have other perspectives.