Nonprofit
New
Published 6 days ago

Grants Manager

Remote, Work must be performed anywhere in United States

Details

Job Type:Full Time
Start Date:October 21, 2024
Application Deadline:August 1, 2024
Experience Level:Managerial
Salary:USD $82,933 - $87,080 / year
commensurate with experience, with competitive benefits package

Description

Application Deadline: August 1, 2024, 11:59PM CT for full consideration

Instructions: Click the following link abortionfunds.bamboohr.com/jobs and upload your resume and cover letter. If you have any questions or trouble with the application process, send a message to jobs [at] abortionfunds.org

Estimated Date to Hire: October 21, 2024

Hiring Timeline: The hiring timeline listed here is our best estimate, and intended to assist applicants with planning throughout the process. If the timeline changes by more than a week, we will inform all applicants.

  • July 4 - Job Posting Open
  • August 1 - Job Posting Closes
  • August 19 - Conduct Phone Screens
  • September 2 - Conduct Virtual Interviews
  • September 19 - Conduct Final Interviews
  • September 26 - Selection, Reference Checks & Job Offer
  • October 21 -  Day One!

Are you looking for us?

You are a skilled project manager who loves mapping and implementing workflows, getting into the details, and assessing current tools and improving systems. You’re a great communicator, meet deadlines, and are committed to accessibility, racial, economic, and reproductive justice – and it shows in your work.

Organizational Overview:

The National Network of Abortion Funds (NNAF) builds power with members to remove financial and logistical barriers to abortion access by centering people who have abortions and organizing at the intersections of racial, economic and reproductive justice. Together with our members, we advocate for cultural and political change to ensure access for people who face the greatest obstacles to abortion access: people with lower income, people of color, young people, and transgender and gender nonconforming people. This is an exciting time for NNAF as we grow, nurture new funds emerging in underserved areas, deepen our support for funds working within the reproductive justice framework, and co-lead a bold national coalition campaign to increase abortion access by restoring Medicaid coverage for abortion. We are working to make access to abortion a reality for everyone, no matter their resources. We are building a movement, mentoring young leaders, and working toward a world in which everyone can shape their own futures and families.  We invite you to join us as the newest member of our dedicated and growing team at a time when we are explicitly focused on scaling our network and building the infrastructure of abortion funds to be fully staffed organizations with robust abortion funding budgets.

NNAF is comprised of a multi-racial, multi-religious, gender expansive staff of 70, located across the United States. We know how important it is to support our remote staff to maintain connection and cohesiveness as a team. To this end, we ensure weekly one-on-one supervision, face-to-face virtual staff meetings, quarterly in-person meetings, and more.

Title: Grants Manager

Supervised by: Technical Assistance Co-Director

Supervises: Grants Coordinator

Status: The position is full-time, exempt, salaried.

Union position: No

Compensation: $82,933 - $87,080, commensurate with experience, with competitive benefits package

Location: Flexible (Remote)

Benefits: Best in Class benefits package currently including 100% employer paid health insurance plus 50% for dependents/families, a 5% employer retirement match, 32-hour work weeks, 3 weeks vacation, 13 holidays, generous sick time, and a commitment to professional development.

Position Description

The Grants Manager is responsible for ensuring the grants management and award processes are operating smoothly and meeting the needs of all parties. The Grants Manager is part of the Grants team in the Technical Assistance Department, which supports abortion funds in building up their programmatic and operations infrastructure.The Grants Manager works primarily with the Grants Coordinator, and in close coordination with Operations, Finance, and Development teams, as well as with grantees. They take a lead role in project managing disbursements and related reporting, and working with other departments to understand and document processes, regulations, and guidelines that affect grantmaking and contracts. The Grants Manager is committed to bringing accessibility and a racial, economic, and reproductive justice lens to traditional philanthropic competencies.

NNAF is newly formalizing its role as a funding intermediary and grantmaker, using the Outbound Funds module of Salesforce to track grant disbursements. NNAF anticipates that the Grants Manager will play a role in assessing current tools and informing systems updates with feedback from the abortion fund network. 

Essential Job Functions 

Grant Project Management (approximately 30% of the position)

  • Project management oversight of disbursing funds, ensuring disbursements are made according to budget and other timelines, with an eye to transparency and communication with the network. 
  • Update and co-create transparent application and decision making process, incorporating learnings from grantmaking evaluation and network feedback.
  • Create agenda, facilitate, and manage follow up of cross-departmental grants resolution meetings with Development, Operations, IT, and Finance teams with support of Grants Coordinator. 
  • Monitor and document the grantmaking workflow processes, forms, templates, reports, and data to assure full compliance with internal controls and legal requirements.
  • Work with Finance and Development Departments to co-create regular reconciliation process.
  • Assess and recommend systems updates and improvements, in collaboration with other departments.
  • Work in partnership with Data Systems team to keep Salesforce system up to date and recommend system improvements. 
  • Design regular check in meetings with grantees with support from Grants Coordinator.

Grant Reporting & Analysis (approximately 25% of the position)

  • Collaborate with Technical Assistance and Development teams, and fund members on grant reporting to NNAF, including:
  • Create, send, and complete grant reporting with grantees via email, surveys, and phone calls; provide technical assistance on grant reporting as needed.
  • Compile grant reports, develop and host virtual sharebacks with network, and keep up to date materials in Network Resource Library to increase grantmaking process transparency.
  • Synthesize grant reports by program, providing analysis on key learnings and feedback.
  • Evaluate financial reports to analyze annual progress.

Department Responsibilities (approximately 20% of the position)

  • Participate in regular staff meetings and virtual activities including provision of work-related updates, with agenda input and through potential roles such as notetaker, facilitator, and/or tech support during calls.
  • Participate in weekly substantive check-ins with Technical Assistance Co-Directors
  • Support strategy and content development for all Technical Assistance Department programs in collaboration with the Technical Assistance team. Support the creation of project plans, and participate in project management tracking of tasks
  • Collaborate with the Technical Assistance Team to help build the capacity of abortion funds in their organizational development efforts. Provide ongoing technical assistance to abortion fund leaders with strategic assistance, organizational development resources, and guidance for challenging questions and situations. Participate in one-on-ones with members.
  • Collaborate with the other departments to provide support to our membership through NNAF convenings, programs, trainings, and capacity building and organizational development support.
  • Support department and programmatic budget tracking.

Management  (approximately 15% of the position)

  • Department Leadership: Collaborate with and support the Co-Directors of Technical Assistance in effectively implementing team & department work plans.  
  • Supervise assigned staff: Write position descriptions and hire assigned staff.  Conduct supervision and evaluations and foster a relationship of mutual feedback. Provide ongoing mentoring to facilitate strategic growth for assigned staff and monitor individual work plans. Conduct necessary performance improvement plans, terminations, and other personnel actions in accordance with personnel policies.

Other (approximately 10% of the position)

  • Actively participate in required convenings, summits, retreats, and staff meetings, and participate in required virtual staff communications.
  • Protect the organization by keeping information confidential.
  • Update professional knowledge by participating in educational opportunities approved by NNAF, maintaining networks, and participating in professional organizations as relevant to your role.
  • Perform duties required of all staff to support smooth internal operations such as submitting timely expense reports, reimbursement requests, and timesheets.
  • Perform other duties as assigned by supervisor.

Travel Expectations

Ability to travel as job requires, approximately six times minimum per year. Travel will primarily be overnight, for approximately 2-5 days, and national. Regardless of where employee lives, and barring travel delays outside of an individual’s control, employee must be able to arrive at destination on-time.

Benchmarks

  • Project management of disbursing funds, ensuring disbursements are made according to budget and other timelines and in compliance with internal controls and legal requirements 100% of the time. Manage the maintenance of accurate, complete, and transparent grant records in Salesforce and Concord.
  • Manage, create, send, and compile grant reports from members, and synthesize key learnings and feedback - including on qualitative, quantitative, and financial details. Generate reports and data analysis about grantmaking programs for internal and external stakeholders.
  • Participate in Technical Assistance Department activities, including strategy and content development, and cross departmental collaboration.
  • Submit all baseline work accurately and on time every cycle.  Baseline work includes bill.com (monthly) submissions or submitting reimbursements within 30 days of expenses, workplanning in Trello (keeping your own annual and quarterly workplan updated and participating in maintaining your department's), Slack and email communication (daily), timesheets in ADP (bi-weekly), participating in all staff meetings (monthly) and department meetings, and consistently working core hours.

Qualifications 

Job experience requirements

  • Five or more years of relevant experience.
  • Knowledge or background in nonprofits or grantmaking and/or management systems.

Specific skill sets 

  • Creative, proactive, and resourceful approach to planning and strategy formation for short term and long term projects, including strong analytical and problem-solving skills.
  • Data management experience and familiarity with data systems and business processes.
  • Developing or adapting grants management systems, processes or tools to better serve the needs of both colleagues and grantees; educating and supporting colleagues and grantees in effective use of these systems and tools.
  • Budget management and tracking.
  • Track record working within communities of color and/or with people affected by economic precarity.
  • Demonstrated success in relationship-building both one-on-one and in groups; good communicator with good judgment, political sensitivity, savvy, and ability to empathize with others.
  • Highly collaborative with ability to thrive as part of a dynamic, generative, and fast-moving organizational culture; a stance that balances flexibility and rigor.
  • Proficiency with Google Docs and Microsoft Office Suite, especially Excel. Willingness to be trained on basic competency of our Salesforce database platform.
  • Natural curiosity for problem solving, patience, unflappability, and comfort with complexity.
  • Ability to multitask and work independently and collaboratively to meet weekly, monthly, and quarterly deadlines.
  • Strong reading comprehension skills and willingness to absorb considerable amount of reading materials.

Preferred skill sets

  • Familiarity with Salesforce.
  • Experience contributing to organizational strategy and learning.
  • Financial or business analysis skills. 

Qualities

  • Committed to abortion access and full reproductive health care for all.
  • Committed to an intersectional framework that includes, but is not limited to gender, economic, and racial justice.
  • Ability to enjoy collaboration and be a part of a dynamic, highly productive and integrated team; maintain flexibility and effectively manage ambiguity in a responsive work environment.
  • Self-motivated, resourceful, creative, and able to work without significant day-to-day supervision.
  • Open to giving and receiving feedback and committed to practicing this regularly.
  • Belief in bucking the trend through progressive policies to create a new vision for our future.
  • Appreciation of working with diverse staff and board in an organization committed to racial justice.

Work Environment

The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions. 

  • Depending on location, a combination of in-office and virtual office at this time. Must be able to participate in online virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing. 
  • This position is full time, with employee’s regular full time schedule to be approved by supervisor. Regular hours must include attendance during core business hours from 12:00pm – 5:00pm Eastern Time, Monday through Thursday. Occasional work on evenings and weekends as needed.
  • Must be able to conduct business in English; however, fluency in languages other than English is a plus. 
  • Smoke- and drug-free environment. 
  • Some work at off-site locations may be required; NNAF aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
  • This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to communicate effectively via computer, via phone, and in person.
  • This role requires frequent sitting.

NNAF is an equal opportunity employer and does not discriminate against any individual based on any non-merit factor, and is committed to an equitable workplace where everyone is treated as a respected and valued member of the team. In fact, NNAF actively seeks to build and maintain a diverse staff with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. As an organization working in solidarity with the reproductive justice movement, NNAF is committed to fostering the leadership and elevating the voices of women, young people, people of color, Indigenous people, immigrant and refugees, low-income people, LGBTQ+, gender non-conforming, and non-binary people, people who have had abortions, people with disabilities, young parents, people who were formerly incarcerated, people who have received funding for abortions, and people living in the many intersections of these experiences. We encourage people from these communities to apply.


Application Deadline: August 1, 2024, 11:59PM CT for full consideration

Instructions: Click the following link abortionfunds.bamboohr.com/jobs and upload your resume and cover letter. If you have any questions or trouble with the…

Benefits

Best in Class benefits package currently including 100% employer paid health insurance plus 50% for dependents/families, a 5% employer retirement match, 32-hour work weeks, 3 weeks vacation, 13 holidays, generous sick time, and a commitment to professional development.

Best in Class benefits package currently including 100% employer paid health insurance plus 50% for dependents/families, a 5% employer retirement match, 32-hour work weeks, 3 weeks…

Location

Remote
Work must be performed anywhere in United States
Associated Location
Chicago, IL, USA

How to Apply

Application Deadline: August 1, 2024, 11:59PM CT for full consideration

Instructions: Click the following link abortionfunds.bamboohr.com/jobs and upload your resume and cover letter. If you have any questions or trouble with the application process, send a message to jobs [at] abortionfunds.org

Estimated Date to Hire: October 21, 2024

Hiring Timeline: The hiring timeline listed here is our best estimate, and intended to assist applicants with planning throughout the process. If the timeline changes by more than a week, we will inform all applicants.

  • July 4 - Job Posting Open
  • August 1 - Job Posting Closes
  • August 19 - Conduct Phone Screens
  • September 2 - Conduct Virtual Interviews
  • September 19 - Conduct Final Interviews
  • September 26 - Selection, Reference Checks & Job Offer
  • October 21 -  Day One!

Application Deadline: August 1, 2024, 11:59PM CT for full consideration

Instructions: Click the following link abortionfunds.bamboohr.com/jobs and upload your resume and cover…

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